Trainee Legal Secretary in Real Estate

About Eversheds
Sutherland:
Secretaries are held in very high regard at Eversheds Sutherland. We don't just want people who are great typists, but individuals who can think on their feet, work well with our clients and get things done. You will have the opportunity to learn new skills alongside people who are great to get on with. We will fully reward you for your talents in a highly supportive environment that offers genuine career paths.

Our Core Real Estate team works across the world, providing clients with the benefit of local representation coupled with national and international resource. We have the capability to handle both major corporate transactions as well as the day-to-day portfolio management across multiple jurisdictions. From the most strategic project through to the routine work, we deliver with the benefit of planning, tax, construction and environmental support that's available when required.

Key responsibilities:

To provide high level secretarial and administrative support to a team of legal advisers/partners or key clients.
Pro-active and appropriate use of firm's in-house Document Production team and taking responsibility for ensuring the production is of high quality and in line with the firm's house-styles (digital dictation, manuscript and copy typing may be called upon)
Managing document printing (engrossment, general printing and photocopying), collation, production and copying, ensuring the appropriate resources are used where possible
Assisting legal advisers with electronic filing in line with Eversheds Sutherland guidelines
Proactively manage file closure/archiving/scheduling
Dealing with incoming telephone calls in a professional and efficient manner, taking and passing on clear messages and assist in answering any non-legal queries; delivering a positive client experience
Management of emails and correspondence
Highly proactive and responsive diary management, organising internal and external meetings
Organising travel, business trips, itineraries and events using the travel and diary systems in a comprehensive manner
Preparation and submission of legal advisers' expense claims; securing receipts and information following client meetings
Providing a full financial administration service to support legal advisers; preparing bills and liaising with the offshore Finance team, management of payments, receipts and transfers, dealing with arising queries and issues
Client and Business Development support - contributing to the development of the business and delivering excellent service to our clients.
Knowledge Management - helping to maintain and build our knowledge systems.
Working as part of a wider secretarial team; supporting and covering for other secretaries and their legal advisers as needed
General administration (including room bookings, expenses, responding to central and Practice Group initiatives/requests)

Skills and experience:
We'd particularly love to hear from you if you have already worked as a legal secretary. Ideally you will have a minimum of 50 wpm typing. We use a range of technology and you will need to have excellent MS office skills.

It is expected that, with limited supervision, you will be able to proactively support a team of legal advisers/partners/key clients and produce high quality documents, manage extremely busy diaries, arrange complex travel itineraries and have an enthusiastic approach to dealing with day to day tasks and longer term initiatives/projects.

Key competencies:

Seeks to provide outstanding levels of client service at all times. Projects a positive and professional image of the firm to clients.
Seeks opportunities to grow and share knowledge and learn about wider business activity.
Uses initiative and anticipates what is needed and takes appropriate action.
Demonstrates confidence in own ability.
Focuses on solutions, not problems.
Demonstrates a wide range of skills including excellent interpersonal, organisational, verbal and written communication skills.
Highly-motivated, accurate, works well under pressure and has a 'can do' approach.
Has ability to learn new systems and influence others to do the same.
Ability to interpret financial information to fully support the fee earner in their client and matter management responsibilities.
Working knowledge of key financial transactions including client/office payments and receipts, and billing.
Has a good understanding of computer packages.

We're a modern, progressive law firm. We think differently and we've built a culture where individual skills and personalities can shine through. At Eversheds Sutherland, we believe that innovation comes from having an inclusive culture of genuine equality and diversity and we're happy to help with any reasonable adjustments you may require in the recruitment process, or once in post.

Salary: . Date posted: 21/06/2017