Bookkeeper / Administrator

This exciting and varied role is based at our Client's organic farm and gardens near Maidenhead. There is also a farm shop and garden tours, school visits, seasonal walks and training courses are also offered. Our Client has a strong commitment to all aspects of organic husbandry, natural gardening and in the holistic management of the estate.

The role is split between bookkeeping and general administration and key responsibilities are set out below:

General Bookkeeping

• Bank & cash reconciliations
• Prepare Paying in Book for cheques received
• Raise customer invoices
• Enter customer payments (cash, cheques and credit cards)
• Enter supplier invoices & pay invoices
• Credit control
•  Run till reports; create the journals; enter in Sage & maintain the correct till floats
• Credit card machine: run reports & reconcile with receipts
• Petty cash: enter payments and receipts and maintain a log of transactions
• Process staff purchases and sort out re-imbursement
• Process staff sales
• Process customer deposits for future group visits
• Fixed Assets: enter in Sage & copy invoice for FA Register
• Students – manage payments
• Produce ad-hoc reports
• Back-up Sage data & Bookkeeping files
• Managing supplier contact lists

Administration

• Deal with general correspondence
• Handling telephone enquiries, point of contact for messages and forwarding of items when the family or House Staff not in residence.
• Organising mail.
• Filing. (Day to day and documents related to meetings and projects).
• Ordering stationery, cleaning and office supplies and distribution of same.
• Updating contacts database
• Taking bookings for visits
• Managing garden diary
• Managing visits diary
• Keeping office tidy
• Taking credit card payments
• Stock taking of farm items for sale to general public
• Assistance in managing farm shop on visit days
• Assistance in managing tea rooms cash register
• Production of any visit/walk/workshop literature
• Assistance with website administration
• Produce agenda and minutes for weekly meetings
• Communicate information between all departments on the estate

Experience & Qualifications

• Extensive experience in a similar bookkeeping role with good level understanding of bookkeeping and general financial management
• Minimum of 3 years’ experience using Sage
• Highly competent in MS Office, in particular Word and Excel
• Capacity to thrive in a fast-paced workplace
• Demonstrate an organised, methodical and systematic approach to work;
• Ideally you will have a relevant college, degree or other appropriate bookkeeping qualification

To apply please send us your CV along with a covering letter which includes your current salary.