EMEA Office Administrator / Business Support Administrator

Job Title: EMEA - Office Administrator

Location: Shoreditch, London

Salary: £14,000 - £16,000 (Dependant on experience)

Job Type: Part Time, Preferably Monday - Friday (4 hours per day) 20 hours per week

Job Role:

Our Client is advertising an exciting new role on behalf of their Customer based in the vibrant location of Shoreditch - London.

The Company are an education-focused technology business who are a diverse and big-hearted community of more than 250 employees. Employees are united by their belief in the transformative power of learning and their commitment to expanding access to education around the world.

They don't just accept diversity - they celebrate it, support it, and thrive on it for the benefit of their employees, their partners, their platform, and their community. They are a proud equal opportunity employer.

Overview

The successful candidate will be considered a valued partner to an organisation that creates and executes an EMEA growing team. You will play an integral role in creating and managing the seamless and efficient functioning of one of the Company's highest profile organisations, and should be willing to go the extra mile in order to help the office run smoothly.

The role shall encompass reception and office administration tasks in addition to providing the Head of EMEA with support on a daily basis. The successful candidate will be a robust and resourceful individual able to work both efficiently and effectively in a fast paced and dynamic Company. The successful candidate shall have exceptional judgement and empathy skills with the ability to use these skills to work both independently and cross-functionally. There will be an essential need for the individual to be proactive and accustomed to multi-tasking, having a strong sense of urgency, and a passion around technology, enterprise, or education.

Through your proficient organisation, communication, and ability to manage complex and competing priorities, you will make a direct impact on the ability of the leaders to build successful relationships with their key partners.

Key Responsibilities (these are typical, not specific and may vary from time to time):

Reception Duties:

• Welcoming guests on arrival to the office and ensuring seamless meeting coordination
• Distribution of daily post, answering telephone calls, putting calls through to the relevant contacts, and where necessary taking messages
• Assisting and managing complex calendars and meeting preparation
• Set up the office in London and make it a nice work environment for the growing team

Administration Duties:

• Communication with internal and external executives and executive assistants
• Arrangement of complex international travel and coordination of trip logistics
• Organise offsite events, team dinners and various team-related events
• Organise customer and marketing events (confirm speakers, find venue, create and distribute invitations, etc.)
• Billing and regional expense processing
• Ad hoc projects and tasks as required

Experience:

• 5+ years of relevant work experience
• Educated to degree level or higher
• Experienced with Microsoft Office (Word, Excel and PowerPoint)
• High level of organisation and time management skills
• Exceptional attention to detail
• Curiosity and passion for learning
• Fluency in several languages is preferred

Personal Attributes:

• Confident, self-starter who can work on their own initiative
• Highly developed interpersonal liaison skills
• Flexible with the ability to juggle changing priorities and work to tight deadlines
• Excellent accuracy and attention to detail who communicates clearly and writes well
• Passion for constantly improving, experimenting with, and defining best practices
• Positive mind-set and resilient

Because of the changing nature of their business your job description will inevitably change. You will, from time to time, be required to undertake other activities of a similar nature that fall within your capabilities as directed by management.

Please click the APPLY button to send your CV and Cover Letter for this role.

Candidates with the experience or relevant job titles of; EMEA Office Administrator, Administrator, Administrator, Admin, Assistant, Office Administrator, Office Admin, Office Assistant, Office Associate, Office Support, General Admin, Team Administrator, PA, Personal Assistant, Receptionist, Client Services Administrator, Business Support Administrator will be considered for this role.