Executive Secretary - Professional Services

A professional services firm is seeking an Executive Secretary to join their team in Cambridge on a permanent basis.

This is a busy and interesting role, supporting an allocation of Partners and Directors. We are looking for someone with the ability to be proactive, self-sufficient and adaptable in their approach, and who can develop and maintain key client relationships, displaying a professional image at all times.

The successful candidate will have a proven record working in a fast-paced corporate environment and Partner/Director level.

Key responsibilities

• Manage complex diaries, using initiative to anticipate and resolve any conflicts
• Action emails and manage inbox as required by Partner/Director/Team
• Book complex national and international travel arrangements, ensuring efficient use of time and minimal expenditure
• Attend internal meetings, take minutes and ensure actions are followed up accordingly
• Organise and assist at a range of external and internal events, as appropriate to the role
• Develop a general awareness of the business issues and challenges within which the Partner/Director operates
• Work to deadlines and prioritise work requests
• Assist with client liaison on behalf of your Partner/Director, as required
• Always consider ways of reducing department costs, eg through effective planning of travel arrangements
• Deliver a consistently high standard of secretarial and office duties as required eg timesheets, expenses, post and filing
• Where necessary, review and improve processes

Person specification

• Experience of working in a fast-paced corporate environment
• Ability to work with minimal guidance and supervision
• Efficient organisation skills, with a very high degree of accuracy and an ability to prioritise an often conflicting workload
• Exercises confidentiality, discretion and personal sensitivity in all aspects of role
• Continuously seeks professional development opportunities in order to enhance and acquire knowledge, skills and expertise
• Intermediate skills in Microsoft Word, PowerPoint, Excel, Outlook
• Minute taking/shorthand advantageous
• Good working knowledge of internal databases and systems including CRM, SAP, MyPD
• 5 GCSEs/'O' Levels or equivalent at grades A-C including English and Maths

If you feel you fit the above criteria, please apply today.

Huntress does not discriminate on the grounds of 'protected characteristics' as defined under the Equality Act and other relevant UK legislation.

Huntress acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.