Accounts Administrator / Accounts Assistant

Accounts Administrator / Accounts Assistant, Salary up to £18k dependant on experience, Based; Hemel Hempstead

A National Property Management Company are looking for an Accounts Administrator / Accounts Assistant to work within their accounts payable and utilities team. This position would suit someone who is looking to start their career within accounts and / or start a professional qualification – AAT. Applicants will need to be numerate with Microsoft excel and general administrations skills. Experience or an understanding of accounts / finance is highly desirable. The company can offer career development and progression opportunities and support with training and qualifications (after a qualifying period).

The role involves extensive use of Microsoft Excel to administer, process and validate account and supplier information. A high level of accuracy and due diligence is required.

Accounts Administrator / Accounts Assistant Key Responsibilities;

• Supplier “set-up” – ensuring undertaken strictly in accordance with our internal process
• Supplier invoice administration, processing and validation – ensuring undertaken strictly in accordance with internal processes;
• Dealing with all queries, liaising with Utility providers and internal personnel to resolve within a timely fashion. Encompassing good telephone links, internally and externally.
• Responsible for the daily processing of supplier’s invoices and credits, reconciling balances from statements to the purchase ledger.
• Investigation work – leading to internal and external queries, complaints and resolution.
• Supplier payments - ensuring payments are made strictly in accordance with internal procedures and are within agreed supplier terms as applicable (thereby minimising risk of late/non-payment issues/costs arising)
• Supplier ledger “hygiene” – includes ensuring all individual supplier “Ledger” accounts are regularly maintained and reconciled with supplier statements; also, ensuring all “debit”, “aged”, “queried”, “lost” or similar items are scrutinised and cleared down
• Integrating supplier balances for “new” sites coming into management (and conversely clearing down supplier balances for “lost” sites)
• Produce, analyse and distribute weekly/monthly statistics across the business
• Communication (written and oral) to all parties (internal and external)
• Ensuring adherence with (internal & external) Service Level Agreements, and compliance with all systems and procedures  
• Maintaining the highest professional standards of conduct, and data/processing accuracy always
• To support other members of the team as appropriate to assist in the overall efficient operation of the team

Accounts Administrator / Accounts Assistant Person Specification  

• Experience within an office based environment, preferably within accounts / finance
• Highly computer literate with Microsoft excel skills
• Must have good numeracy skills
• An interest in accounts / finance and perhaps with an accountancy qualification (AAT) or an interest in pursuing the AAT qualification
• High attention to detail and accuracy with the ability to take responsibility

If this sounds like the opportunity you have been looking for then please apply, attaching your CV.