Junior PA/Administrator

Job Title: Junior PA/Administrator

Location: Bathgate

Salary: Competitive

Working hours: 9am - 5pm

The company was formed in February 2011 by a management team with over 20 years' experience in the energy services sector.

Job Role:

To provide an efficient and responsive administrative, organisational, and logistical service to Directors, helping to manage and prioritise their time. You will be responsible for providing full secretarial assistance to ensure a high level of service is maintained.

Main Duties:

• Screen calls
• Filter general information, queries and redirecting or taking forward such contact as appropriate
• Dealing with requests, bio or photos etc.
• Make tea/coffee for visitors
• Extensive diary management via outlook ensuring calendar are kept up to date
• Travel and accommodation bookings ensuring within specified budget constraints
• Assist Directors and Senior Management team with administration as required
• Formatting board reports
• Forward plan requirements for meetings, catering, rooms, reports, office equipment etc.
• Ensure busy diary commitments, papers and travel arrangements are managed effectively
• Filter emails, highlight urgent correspondence and print attachments
• Ensure the Directors are fully briefed on, or prepared for, any engagements he is involved in
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Directors
• Ensure guests meeting with the Directors are well taken care of
• Provide a service that is in line with the Directors work habits and preferences
• Scan and file contracts electronically and hard copies ensuring signed and returned within given timescales

The Candidate:

This position will be of key importance within the organisation and the successful candidate must have previous secretarial and administrative experience within a fast-paced working environment. You will be able to demonstrate the ability to effectively plan and organise your workload and the initiative to resolve issues quickly in an appropriate manner.

Qualifications/Experience required:

• Extensive Diary Management e.g. Microsoft Outlook (Minimum 1 years' experience)
• A minimum of 1 year's PA/Secretarial/Administrative experience
• Flexibility is key as working arrangements would change in line with the Directors' working patterns and needs
• Proactive and positive attitude
• Good work ethic
• A good deal of common sense, etiquette and an ability to think on one's feet
• Ideally educated to degree level, but not essential.
• Shorthand and excellent typing skills, speed and accuracy essential
• Good computer literacy (MS Office, Excel, PowerPoint)
• Excellent organisational skills
• Excellent communication skills, both verbal and written
• Professional telephone manner
• Proven ability to work under pressure and to tight deadlines
• Bright, confident personality
• Well presented
• Highly personable
• Flexible and mature approach with ability to work unsupervised

Additional Requirements:

• Enhanced Disclosure Check (Completed during on-boarding process)

What They Offer:

• Personal pension plan
• Access to Flexible Benefits Scheme (including buy/sell holidays, childcare vouchers, discount to retailers, bike to work scheme and many more).
• Work for PLC Company with option to join share save scheme.

Please click the APPLY button to send your CV and Cover Letter for this role.

Candidates with the experience or relevant job titles of; Junior Personal Assistant, Administrator, Trainee PA, Business Administrator, Office Administrator, Office Assistant, Business Assistant, Secretary, Receptionist will also be considered for the role.