Driver Administrator
- Recruiter
- Great Western Railway
- Location
- Oxford
- Salary
- Competitive
- Posted
- 28 Apr 2017
- Closes
- 01 May 2017
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Contract
- Hours
- Full Time
Who we are:
GWR is the proud custodian of one of the most prestigious railway networks in the world. Our services call at over 275 stations, stretching across the South West of England.
Over the next few years we will be making history with huge investments that will affect all areas of operations, from new trains to stations upgrades and local community support.
We aim to transform the way people think about rail travel by setting a new standard - a better experience for our customers. Together we will restore the railways as a very special way to travel - relaxing, fast, efficient, friendly and fun.
If you share our passion for the railway then we would love to hear from you.
What you'll be doing
Your main responsibilities will be:
Publications / Notices: Order and distribute safety publications and documentation as required and maintain appropriate records. Book all medicals for the managers within the Management Team, Drivers and Guards to comply with company safety standard or occupational health requirements. Ensure medical reports / letters are managed confidentially and filed appropriately. Maintain the Drivers' personal and safety files, ensuring compliance with Data Protection provisions. Assist with the local administration of recruitment and selection as directed. Act as minute-taker at meetings, disciplinary hearings and grievance hearings, etc. as required. Maintain robust systems and processes, including databases for welfare, MFA, delay attribution, disciplinary records, operational incidents etc. Ensure that a thorough and comprehensive accountancy process is followed and maintained to an auditable standard. Ordering equipment and uniform for Drivers and Guards when necessary and distributing it in a timely manner. Carry out 'Fitness for Duty' checks as required. Obtain incident and accident reports from staff as required and forward to the relevant parties, maintaining appropriate records. Ensure that Managers are supplied with the necessary information to investigate / conclude such incidents / accidents and that incident conclusions are brought to the attention of the Driver / Guards Manager for closure and are distributed to other managers and staff as appropriate. Provide Crews with copies of responses to accident / incident reports as appropriate.
Who we're looking for
You'll need to be:
An enthusiastic individual who will join our close knit team and enjoy the fast faced environment of supporting our Drivers and Management Team. A professional point of contact for the driver management team and crucial support to internal customers / service partners to enable current and future service delivery. Able to provide efficient delivery of all administrative procedures and the provision of quality managerial support to the Management Team. Flexible and adaptable to ensure your role is carried out effectively.
As a minimum you'll need to have:
Excellent verbal and written communication skills, preferably with some experience of Microsoft Office, e-mail and SAP. Fantastic organisational and time management skills Previous experience of notetaking is beneficial but not compulsory Attention to detail
The Reward:
As well as a great team environment and comprehensive training, all GWR colleagues enjoy a range of benefits including final salary pension scheme, free rail travel across the GWR network for you and your family, company-sponsored health care plan, childcare vouchers and an Employee assistance programme.
Additional Information:
This role requires some weekend, bank holiday and shift work.
The more varied our workforce, the broader the expertise within our organisation. And the broader our expertise, the greater our chances of innovation and success. That's why we're committed to equality of opportunity, diversity and inclusion at every level.
Salary: . Date posted: 28/04/2017
GWR is the proud custodian of one of the most prestigious railway networks in the world. Our services call at over 275 stations, stretching across the South West of England.
Over the next few years we will be making history with huge investments that will affect all areas of operations, from new trains to stations upgrades and local community support.
We aim to transform the way people think about rail travel by setting a new standard - a better experience for our customers. Together we will restore the railways as a very special way to travel - relaxing, fast, efficient, friendly and fun.
If you share our passion for the railway then we would love to hear from you.
What you'll be doing
Your main responsibilities will be:
Publications / Notices: Order and distribute safety publications and documentation as required and maintain appropriate records. Book all medicals for the managers within the Management Team, Drivers and Guards to comply with company safety standard or occupational health requirements. Ensure medical reports / letters are managed confidentially and filed appropriately. Maintain the Drivers' personal and safety files, ensuring compliance with Data Protection provisions. Assist with the local administration of recruitment and selection as directed. Act as minute-taker at meetings, disciplinary hearings and grievance hearings, etc. as required. Maintain robust systems and processes, including databases for welfare, MFA, delay attribution, disciplinary records, operational incidents etc. Ensure that a thorough and comprehensive accountancy process is followed and maintained to an auditable standard. Ordering equipment and uniform for Drivers and Guards when necessary and distributing it in a timely manner. Carry out 'Fitness for Duty' checks as required. Obtain incident and accident reports from staff as required and forward to the relevant parties, maintaining appropriate records. Ensure that Managers are supplied with the necessary information to investigate / conclude such incidents / accidents and that incident conclusions are brought to the attention of the Driver / Guards Manager for closure and are distributed to other managers and staff as appropriate. Provide Crews with copies of responses to accident / incident reports as appropriate.
Who we're looking for
You'll need to be:
An enthusiastic individual who will join our close knit team and enjoy the fast faced environment of supporting our Drivers and Management Team. A professional point of contact for the driver management team and crucial support to internal customers / service partners to enable current and future service delivery. Able to provide efficient delivery of all administrative procedures and the provision of quality managerial support to the Management Team. Flexible and adaptable to ensure your role is carried out effectively.
As a minimum you'll need to have:
Excellent verbal and written communication skills, preferably with some experience of Microsoft Office, e-mail and SAP. Fantastic organisational and time management skills Previous experience of notetaking is beneficial but not compulsory Attention to detail
The Reward:
As well as a great team environment and comprehensive training, all GWR colleagues enjoy a range of benefits including final salary pension scheme, free rail travel across the GWR network for you and your family, company-sponsored health care plan, childcare vouchers and an Employee assistance programme.
Additional Information:
This role requires some weekend, bank holiday and shift work.
The more varied our workforce, the broader the expertise within our organisation. And the broader our expertise, the greater our chances of innovation and success. That's why we're committed to equality of opportunity, diversity and inclusion at every level.
Salary: . Date posted: 28/04/2017