PA - 12 Month Fixed Term Contract, Chelmsford

M&G InvestmentsWe are not your average financial services firm and our unique culture is just one aspect that makes us stand out from the crowd. We offer a supportive environment that encourages innovation and creativity whilst maintaining a healthy lifestyle balance. You will be joining one of Europe's leading Investment Management firms where you can expect real responsibility and recognition from day one. We are large enough to offer a wide variety of career opportunities, whilst small enough to treat you as an individual and tailor training and development to your specific needs. The Opportunity An opportunity has arisen to provide full secretarial and administrative support to the Investment Sales and Support Director and Technical Development Director for Learning Matters. This is a 12 month Fixed Term contract based in our Chelmsford Office (4 days per week) and 1 day per week in London. The role is a mix of PA support, Team support, and Sales support so you will be flexible in your approach and tasks. Your responsibilities will be??? * Maintaining confidentiality at all times when handling sensitive and confidential matters* Ensure both diaries are managed effectively, prioritising meeting requests, avoiding clashes, re-arranging meetings when required and ensuring that each day's schedule runs as smoothly as possible* Competently use the company's Outlook Calendaring and Scheduling system as part of meeting organisation* Preparation of documentation for meetings (agendas, pre-meeting reading material, etc.), ensuring that all documentation is issued to the correct recipients and as far in advance of each meeting as possible.* Arrange meeting rooms, video-/tele-conferencing facilities, catering, special equipment as required* Remain a point of contact for 2 Directors when they are out of the office* Screen and prioritise telephone calls, take telephone messages* Monitoring e-mails when the Directors are away or do not have access to them* Arrange all travel (international as well as UK) and accommodation requirements, including putting together any relevant itineraries. Understanding internal insurance requirements for travel* Prepare PowerPoint presentations for any Internal Sales Meeting or Board meetings* Undertake general secretarial and administrative tasks such as filing and photocopying* Preparation of Board reports* Preparation of monthly statistics relating to the Technical Development Directors events and client contact* Collation of Departmental statistics in conjunction with the CRM Team* Completion of monthly expenses for both plus Director of National and Networks* Liaise with the Fund management team to provide internal training* Organise all team events (internal and external providers)* Point of contact for all Video conferencing requirements for the Chelmsford office liaising with PR and the Digital Team What are we looking for? You should have a good understanding of Investment Management Business and be an expert user of Outlook, MS Power Point and MS Excel (Salesforce skills would be a plus, however, training will be given). It is preferred for you to have experience in a similar PA position. You will need to have an extremely structured and accurate work approach with strong organisational skills and high attention to detail. Within this role you will also need to have strong time management and prioritisation skills. M&G is committed to a diverse and inclusive workplace. Our role as an employer is very simple - to provide the right environment for talented people to do their best work, by respecting, understanding and valuing individual differences. We welcome applications from individuals who have taken an extended career break, and we are willing to consider flexible working arrangements for all of our roles.