Administrator – Bid Team Administration Assistant (AWDO-P3297)

Administrator / Bid Team Administration Assistant with excellent administrative, organisational, time-management and communication skills is required for a well-established Company based in Leeds, West Yorkshire.

SALARY: £18,000 - £20,000 + Benefits

** Excellent Career Opportunities **

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / Bid Team Administration Assistant with excellent administrative, organisational, time-management and communication skills.

Working as the Administrator / Bid Team Administration Assistant you will report directly to the Bid Team Manager and will provide administrative support to the Bid function and wider Commercial Team.

As the Administrator / Bid Team Administration Assistant you will assist with identifying and disseminating bidding opportunities, completing Pre-Qualification Questionnaires (PQQs), arranging bid meetings and communicating with subject specialists throughout the business.

As a successful candidate you will have a great opportunity to join this well-established Company that can offer excellent career development opportunities.

APPLY TODAY

If this job looks like your ideal position then please send in your CV as soon as possible for our Recruitment Team to review.

DUTIES

Your duties and responsibilities as the Administrator / Bid Team Administration Assistant:

• Monitor new bidding opportunities on external portals, download and circulation of the relevant documents

• Good understanding of the bidding process and assisting with the research, preparation and submission of EoI and PQQs

• Arrange meetings with relevant commercial and operational staff

• Work closely with the Bid Team to deliver high quality submissions

• External market research, encompassing competitor analysis reporting

• Maintenance of Bid Team work log, responding to requests and query management

• Ability to work on multiple bidding opportunities at once and meet stringent deadlines

• Assist with managing and updating the bid library

• Day to day administration, involving email, MS Word correspondence and call handling

• Supplier liaison (Printers, designers etc.)

• Procurement management, preparation and collation of purchase orders and maintenance of Proactis finance and e-procurement system and monitoring of budgetary expenditure

• Open and distribute post, collation of external post ensuring effective delivery of items

• General office duties such as copying and preparing documents, office supply management and other clerical duties

IDEAL CANDIDATE REQUIREMENTS

• Excellent communication / listening skills

• Excellent customer service, interpersonal skills

• Detail oriented

• Good knowledge of information technology especially Microsoft office (Word, Excel)

• Administrative skills, i.e. typing, co-ordination of management reports

• Knowledge of billing functions of computer system and accounting principles

• Ability to learn Company’s computer software program, understand business operation and each function on overall operation

• Ability to work without supervision

• Self-motivated, reliable and enthusiastic

• A team player, able to work effectively under pressure

• Strong organisational skills with the ability to multi-task and prioritise in an environment with frequent interruptions

• Ability to meet deadlines and handle sensitive, confidential information on a regular basis.

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

PLEASE NOTE: CVs MUST be attached to your email job application in Microsoft Word or PDF format for our systems to process your application correctly, rather than your CV copied and pasted into the body of the email.

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