Personal Assistant

Job Title: Personal Assistant/PA

Duration: 10 month mat cover

Salary: Competitive

Location: Luton

Start Date: ASAP

An exciting opportunity has arisen for an experienced Personal Assistant to join one of the world's leading pharmaceutical companies on a contract basis.

Key Responsibilities:

• Organising complex visa applications
• Provide travel and congress event support for team members
• Coordinates internal complex VMR/VC conferences so they run smoothly and ensuring all required meeting amenities are available - often outside of standard working hours.
• Organise HCP engagement and payments for Commercial Strategy
• Performs other administrative tasks using independent judgement or as identified by the manager
• Provides specialist project based administrative support when required
• Prepares and updates spreadsheets, documents, reports and presentations which may regularly contain highly confidential and personally sensitive information using software available
• Plans, organises, and schedules own workload so that all activities are completed accurately and on time
• Raise Purchase Orders/Payments
• Coordinating new starter requirements - normally Expatriates
• Arranging team events
• Ensure all activities conform with company standards (Require a thorough understanding of Code of Conduct and T&E policies)

Skills & Experience:

• Book travel + hotels + Visas
• Liaise with local facilities & IT as required
• Calendar management, arranging VMR/VC and internal meetings across multiple geographies
• Ability to handle a high workload and conflicting priorities effectively, often working under pressure and to tight-deadlines.
• Anticipates and plans appropriately and seeks advice and support to allow delivery to be maintained
• Acts as a resource, knowledge base in own department for company policies and procedures
• Ability to pick up company systems quickly
• Raise Purchase Orders/Payments
• Strong delivery focus - able to demonstrate that he or she has taken direct personal responsibility to ensure activities are delivered on time and to budget.
• Aware and sensitive to cultural differences within the business and ability to adapt behaviour accordingly.
• Shows discretion, and appropriately handles highly confidential and sensitive information.

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