Finance Assistant
- Recruiter
- The Broadway Employment Agency
- Location
- Loughton
- Salary
- Competitive
- Posted
- 22 Mar 2017
- Closes
- 30 Mar 2017
- Sectors
- Accountancy
- Contract Type
- Permanent
- Hours
- Full Time
Our client, based in Loughton, is looking to recruit a Finance Assistant to join their busy organisation, to ensure the smooth running of the various financial routines so as to meet monthly and annual deadlines and facilitate accurate reporting. PRINCIPLE ACCOUNTABILITIES: Sales Ledger Processing of sales orders and converting these to sales invoices and dispatching these by email to clients.Check and process engineer's job sheets in to sales orders and invoices.Maintain a record of all engineer's job sheets, investigate and rectify any missing job sheets.Maintain record of engineers site visits paid in advance by clients.Investigate and rectify disputes on sales invoicesMaintain agreed payment terms with clients and chase overdue accounts.Prepare a weekly and monthly report on all overdue accounts.Update and maintain any changes to be made in client accounts.Update sales ledger on a daily basis. Purchase Ledger Prepare and process purchase orders by converting back to back sales orders where applicable.Check and match purchase invoices with purchase orders.Code all supplier invoices accurately and post these to the purchase ledger.Investigate and rectify discrepancies and disputes on supplier invoices.Liaise with sales and deal with all goods inwards and outwards.Ensure that goods return procedure is complied with for both customers and suppliers.Process new stock codes in sage as required when processing purchase invoices.Prepare fortnightly BACS payment runs to suppliers and update supplier accounts and cash book.Daily banking of cheques received from customersMaintaining and post all entries to ledgers accurately from cash book Staff Expenses and Pool Cars Check, process and pay all staff expenses on a monthly basis for Holding and UK subsidiary company.Ensure all pool vehicles are maintained as required and mileage is recorded correctly by the drivers. Bank Ensure all transactions in the bank are posted and reconciled to the ledgers daily.Produce a daily summary of all subsidiary bank balance to the directors of the parent company.Investigate and Report on any unusual activity on subsidiary company bank accounts. Reception/ Administration duties Answer telephone, screen and direct calls.Take and relay messages.Provide information to callers.Meet and greet persons entering organization.Client hospitality.Deal with queries from the public and customers.Ensure knowledge of staff movements in and out of organization.Monitor visitor access and maintain security awareness.Provide general administrative and clerical support.Prepare outgoing mail for sending.Fax, scan and copy documents.Organize conference room bookings.Co-ordinate meetings and assist to organise catering.Control stationary cupboard inventory and inform the relevant person of stock requirements.Tidy and maintain the Reception Area, Boardroom and Kitchen.Maintain the Job Sheet register.Check the mileage logbook for all Pool Cars.General Housekeeping, including emptying and filling the dishwasher.Review incoming call reports.Run door entry reports.Take an overview of service desk calls and report on this.Service Desk overflow when required.Attend to ad-hoc work as and when required. KEY COMPETENCIES Verbal and written communication skills.Professional personal presentation.Customer service orientation.Information management.Organizing and planning.Attention to detail.Able to use own initiative.Reliability. SKILLS REQUIRED A minimum of 4 years Sage 200 ExperienceA minimum fully qualified AAT (Association of Accounting Technician)MS WordMS PowerPointKnowledge of payroll Sage Line 50ExcelAbility to work under pressure and multi taskA methodical and organized approach to solving problems. PLEASE ONLY FORWARD YOUR APPLICATION IF YOU HAVE THE EXPERIENCE REQUIRED FOR THIS POSITION. PLEASE NOTE THAT DUE TO EXCEPTIONALLY HIGH LEVELS OF RESPONSE, WE ARE ONLY ABLE TO GET BACK TO THOSE APPLICANTS WHO HAVE BEEN SUCCESSFUL.