HR Administrator

Job Title: HR & General Services Administrator (Graduate opportunity)

PURPOSE SUMMARY:

The HR and General Services Administrator position will be responsible for providing administrative support to the HR team whilst looking for opportunities to reduce and improve administration processes.

PRINCIPAL ACCOUNTABILITIES

Administration:
• Update and maintain the HR database (Cascade) with all employee data, holiday and absence records, benefit information and training records.
• Provide documentation with regard to any changes in employee status i.e. maternity/paternity/salary review/promotion etc.
• Train new employees on access to the HR database.
• Support the HR team in the development of the HR database.
• Co-ordinate and book training venues and manage logistics.
• Maintain starter, leaver, and temporary employee spread-sheets as required

Recruitment/Pre-Employment/Induction
• Collate new starter offer packs and supporting HR documentation
• Prepare, set up and maintain electronic personnel files
• Co-ordinate IT and New Starter forms ready for Induction
• Ensure pre employment checks are requested and received for each new employee
• Co-ordinate and file probationary reviews and provide confirmation letters

Benefits
• To maintain and update websites and databases with employee benefit information in conjunction with our external partners (BUPA, SimplyHealth, Sodexo, and Capita).

General Services Administration:
Bookings:
• Book meetings rooms, lunches, taxis etc. for HR Department requirements
Stationery:
• Check individual departmental stationery orders, allocate to cost centres and highlight any irregularities.
Supplies:
• Monitor and order supplies as required of milk, coffee, sugar, etc.

Additional support to Managing Director:
• Assist the MD in organising management meetings, provide minute-taking and follow-up/co-ordinate identified project actions
• Assist the MD in organising key meetings and committees with HQ, Manufacturers and other relevant business partners.
• Assist the MD in organising his diary and appointments, travel bookings, external meetings and conferences.

KNOWLEDGE, EXPERIENCE, QUALIFICATIONS

• Strong IT skills and experience of Microsoft Office, especially MS Excel and PowerPoint to intermediate/advanced level.
• Experience in a similar HR /Office Administration environment is ideal.
• Degree completed within the last three years

In addition, you will be able to demonstrate:
• Attention to accuracy as well as the ability to work under pressure and consistently meet deadlines
• Good planning and organising skills
• Ability to prioritise according to business needs.
• Pro-activity and initiative
• Excellent communication and influencing skills
• Tenacity and self motivation