Fleet Administrator (PA)

Due to our client’s continued success as one of the country’s leading suppliers of heavy commercial vehicle hire, an exciting opportunity has arisen for an experienced Fleet Administrator who takes pride in providing excellent customer service and has a passion for working with the best at their office in Cheshire.

Job Purpose: To provide a supportive administrative role on a daily basis for the Sales Office. This is to ensure that the Fleet Department including the Company and third party workshops, deliver a consistently accurate, professional and smooth operation to our client’s customers.

Key Duties:

• Prepare Job cards for authorisation of payment.
• Prepare invoices for authorisation of payment
• Request order number for hire and workshop invoices
• Produce and maintain the fleet department purchase orders system.
• Place orders on behalf of the workshops
• Assist the department as requested with the necessary procurement of vehicles and with the arrangement of new vehicle/product familiarisation
• Assist as requested with the arrangement for chassis and body training for technicians and maintenance records
• Assist where necessary with the vehicle disposal operation
• Assist with the issue of monthly vehicle tax.
• Update and maintain fleet computer system (develop where necessary)
• Take suitable minutes at meetings when required.
• Take phone and email messages and forward in an accurate way.
• Maintain vehicle/plant/general files and archive when necessary.
• Photocopying and filing.
• General administration duties to ensure the group and departmental needs are satisfied.
• To offer administration holiday cover within the fleet department
• Ad-hoc projects relevant to the role and future development within the department.
• Maintain records of operator licenses and insurance records of hire customers
• Ensure full compliance with all company policies and procedures including health and safety and employment.
• Any other duties, such as ad hoc projects, as requested by the job holder’s manager or the board of directors that are within the skills and capabilities of the job holder.

Qualifications

• Experienced in Word, Excel and Outlook. Excellent computer skills
• Previous administration experience is essential

Experience/Skills/Knowledge:

• Approachable and friendly manner to assist others within the department.
• Conscientious attitude to work.
• Numerate and confident with the written word.
• Confident communicator, accurate, discrete, approachable, flexible.
• Strong team worker with the ability to work on own initiative.

Hours: Monday-Friday 8:00-17:00

So if you feel that you meet the requirements that our client has set and would like to apply for this exciting opportunity, then send your CV in today by clicking the APPLY button below!