Assistant Facilities Manager (AWDO-C3169)

Assistant Facilities Manager with excellent staff management, organisational and administration skills is required by a leading Charity based in Leamington Spa, Warwickshire, West Midlands.

SALARY: £20,800 – £22,000 pro rata

BENEFITS: 26 Days Holiday plus Bank Holidays (rising to 28 days after 3 years’ service), Contributory Pension Plan, Flexible Benefits (includes: Gym Membership, Travel Insurance, Healthcare and Hospital Treatment Plan, Dental Insurance, Additional Life Assurance, Health Screening, Buying and Selling Annual Leave (up to 3 days), Cashback on Salary (up to 2% of salary equivalent)), Retail Discount and Cashback Scheme, Employee Car Lease Scheme, Employee Assistance Programme, Enhanced Occupational Sick, Maternity, Paternity and Adoption Pay above statutory minimum, Childcare Vouchers and Eye Care Vouchers

WORKING HOURS: 35 Hours per Week

TYPE: 6 Month Fixed Term Contract

** Join and Help this Great Charity **

DOGS: Due to the nature of the organisation there are frequently dogs on site. Therefore you must be comfortable with dogs in the workplace.

KEY REQUIREMENTS: Previous experience within a similar role and understands the difference between hard and soft services, including the importance of Service Level Agreements. You will also have excellent communication skills with the ability to manage a team of staff and maximise resources.

JOB OVERVIEW

We have a fantastic new job opportunity for an Assistant Facilities Manager that has excellent staff management, organisational and administration skills.

Working as the Assistant Facilities Manager you will assist the Facilities Manager, with specific responsibilities relating to the management of soft services, and at all times providing a safe, secure and efficient working environment.

As the Assistant Facilities Manager you will also have direct responsibility for the provision of reception and administration support, ensuring excellent customer service is a primary focus at all times.

As a successful candidate you will have an exciting opportunity to work in a growing and fulfilling environment where your efforts will be greatly appreciated by the Charity and the thousands of people they help.

APPLY TODAY

If this job looks like your ideal position then please send in your CV as soon as possible for our Recruitment Team to review.

DUTIES

Your duties and responsibilities as the Assistant Facilities Manager:

• Provide a safe, secure and efficient working environment

• Assist the Facilities Manager in ensuring that all resources including staff, contracts, consumables, volunteers and vehicles are in place to deliver planned objectives

• Ensure safe work practices are followed according to written procedures and carry out regular checks and audits to ensure compliance

• Contribute to training and induction for site staff on Health & Safety policies, procedures and risk assessments

• Deputise for the Facilities Manager when required

• Ensure all necessary procedures are in place to deal with fire alarms and practices, including managing the visitor role call (& making alternative cover arrangements when necessary)

• Ensure provision of adequate first aiders and display updated lists

• Ensure that staff accommodation records are correctly updated

• Maintain welfare of staff within the site.

• Provide an efficient and effective front-line administration and reception service

• Ensure that staff and volunteers are in place, fully inducted and trained in order to deal efficiently and knowledgably with all functions

• Assist in project managing departmental moves as required

• Assist in the management all soft services contracts to include security and cleaning

• Liaise with the Management Team to ensure Service Level Agreements are monitored and met

• Provide timely management of all other contracts within area, working with colleagues to identify renewals, issues and new services required

IDEAL CANDIDATE REQUIREMENTS

• Previous experience within a similar role

• Excellent communication skills

• Excellent time-management and organisational skills

• Ability to manage a team of staff

• Experience working within a front-line customer service environment

• Educated to “A” level standard or equivalent experience with Maths & English GCSE or equivalent. Willing to undertake training in health and safety (e.g. IOSH managing safely) and basic facilities management course via BIFM

• Previous budget monitoring and contract management experience would be highly desirable

• Buildings maintenance experience in a multi-site role would be highly desirable

• Facilities related membership of a professional body; NVQ level 2 &3 in Business Administration; NEBOSH certificate would be highly desirable

• Eligibility to work in the UK

The Charity is committed to safeguarding and promoting the welfare of all children, young people and vulnerable adults with whom they work. They expect all of their employees and volunteers to fully share this commitment.

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

PLEASE NOTE: CVs MUST be attached to your email job application in Microsoft Word or PDF format for our systems to process your application correctly, rather than your CV copied and pasted into the body of the email.

6 Month Full-Time Contract Jobs, Careers and Vacancies in Leamington Spa, Warwickshire, West Midlands

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