Depot Administration Assistant

The Role of Depot Administration Assistant

We have a fantastic opportunity for someone to join our regional team based in Carlisle, Cumbria. if you are proactive, love dealing with people and are highly organised we want to hear from you!

In this role you will provide assistance and support to a number of first line managers, engineers and other departments across our business.

Depot Administration Assistant - Main Responsibilities

• Ensure accurate resource availabilities are accessible for Operational Colleagues and Dispatch through close monitoring of shift changes, holidays & sickness etc.
• Manage all Procurement activities in the area including raising and receipt purchase order requests and adhoc cheque requests, raising emergency orders as required in line with our current Procurement procedures.
• Support NGN colleagues with Operations Support requests including but not restricted to, travel and arranging meetings, recruitment support and training etc
• Administer the purchase of PPE, assisting colleagues with order queries, processing orders and receipting for payment
• Assist in preparation of MI for Operations on adhoc and regular basis to demonstrate compliance and performance.
• Administer Damages process ensuring timely submission of damage report cards to facilitiate invoicing to increase revenue

Expertise, Knowledge and Experience

• Previous administration experience
• Delivering against performance targets
• Strong organisational and administrative skills
• Flexible approach to working across broad topic areas, locations and meeting tight timescales.
• Ability to build and maintain effective relationships internally and externally
• Good communication and excellent time management skills
• Accuracy and attention to detail
• Knowledge of MS Applications

The Package

• Salary - NS2 Grade (£20,061 - £22,933)
• Permanent Contract
• 25 days holiday per year plus 8 bank holidays
• SSP for first 5 working days then Occupational sick pay
• Stakeholder pension scheme (up to 10% employer contributions)
• Flexible benefits scheme, includes salary sacrifice options such as cycle to work, childcare vouchers, private healthcare, travel insurance, gym membership and much more
• Plus other family friendly policies, maternity/paternity pay, volunteering policy etc..