Administrator

Are you an experienced Administration professional looking to take on a new challenge? If so, we are recruiting and are looking for individuals just like you!

Originally founded in 1855, Carter Jonas is a market leader in the UK property industry and is still proudly seeing to the needs of their wide range of clients, some of which have been with us since the days of our founding fathers! We offer support to international companies and major institutions as well as private landowners and homeowners alongside, property interests of cathedrals, colleges and charities.

Above all, we never forget the importance of the individual property owner. That’s why some of the biggest property owners in the country are our loyal clients.

Our Cambridge office is looking to recruit an Administrator to support the Architecture and Building Consultancy Team with a variety of administrative tasks such as preparation of communications and documents, maintenance of file systems and diary management

Administrator responsibilities:

This is a great opportunity for an administrator with an interest in property to work for a busy and growing department as part of a wider friendly and social office. The right person will take an active interest in their work and in improving the data management of the departments. You will be responsible for:

• Helping to produce accurate and well-presented documents including reports, client correspondence, presentations and spreadsheets within agreed time frames
• Copy typing, drafting of letters, reports, invoices, property particulars etc.
• Formatting returned documents from Outsec (the digital dictation outsourced provider) Input to diaries and organising meetings
• Carrying out timely and accurate administration of databases
• Accurately processing fee accounts and out of pocket expenses, assisting with budgets and forecasts as required Handling enquiries over the telephone or personally in reception and taking any necessary action
• General office duties such as filing, photocopying, etc.
• Maintaining close communication with other administrators across different divisions to ensure efficient running of the department
• Effectively liaise with other relevant professionals to maintain a sound working knowledge of all relevant areas of work
• Developing and maintaining a working knowledge of compliance information such as Quality Management and Environmental Management procedures to assist and proactively manage the accurate recording and filing of information
• Handling enquiries of the telephone or personally in reception and taking any necessary action
• Receiving attendees for meetings and arranging refreshments
• Ordering stationery for the office
• Dictation typing desired

The ideal Administrator:

• Strong administrative experience, providing support to teams
• Strong communication skills
• Advanced Microsoft Office - Word, PowerPoint, Excel and Outlook
• Accurate typing ability (minimum 40 wpm)
• Organisation and time management skill

If you are looking for your next challenge as an Administrator then we want to hear from you, please click APPLY!



No terminology in the advert you have seen is intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we will gladly accept applications from all sections of the community.