HR Assistant

The HR Administrator provides administrative support to all employees across the full range of HR functions including data administration, payroll, training & induction and recruitment.

Responsibilities:

•    Administration duties involving recruitment including entry documentation, contracts, visa & eligibility requirement of employees
•    To develop and maintain administrative systems and procedures to provide administrative support for HR projects (arranging meetings, circulating information, preparing statistical reports, entering data on IT systems and following up action points)
•    To ensure that all HR personnel information is correctly and regularly updated and maintained;
•    Provide employee Relations Support;
•    Support the HR department in researching and developing existing and new policy and procedures;
•    Basic advice on the policies and procedures to staff and managers;
•    Screening, interviewing, and testing applicants as well as notifying existing staff of internal opportunities;
•    Assist with payroll duties and including back payments arrangements when needed and allowances;
•    Ensure Payroll are notified of changes to staff terms and conditions and act on management instructions and staff requests in a timely manner;
•    Provide administrative support with staff training arrangements and scheduling;
•    Advice to users on HR systems including resolving the problems related to the operation of the HR system;
•    Writing updates on training manuals;
•    Cover aspects of inputting and monitoring absence and holidays;
•    To produce regular statistical reports on HR information such as starters, leavers, turnover, sickness absence, other absences, ethnic monitoring etc.
•    Provide administrative support to investigations and minutes taking under the Company’s Disciplinary policies and procedures;
•    Any other ad hoc duties associated with this role.

Skills and Abilities:

Clerical and administrative skills;

•    Ability to provide basic advice on employment terms, conditions, policies and procedures;
•    Ability to work to deadlines and within defined standards;
•    Ability to compose and produce standard letters and reports using Word, Excel, Outlook, HR System;
•    Ability to deal sensitively and appropriately with confidential information;
•    Ability to undertake routine calculation, notes and meeting minutes
•    Attention to detail;
•    Ability to analyse information quickly and use it to make robust decisions;
•    Professional approach and ability to work well with a range of people on different levels;
•    Excellent communication skills – both written and verbal;
•    Ability to multitask in a fast pace working environment;
•    Experience of prioritising workload, time management and dealing with conflicting priorities
•    Openminded and approachable personality.

Salary: Competitive

Please apply online with your CV and cover letter for this HR Assistant role.

Please check your email for confirmation that your application has been received and to follow further instructions if applicable.