Part-Time Office Administrator (20 hours p/w)
- Recruiter
- Newcastle
- Location
- Newcastle
- Salary
- 8.25 GBP Hourly
- Posted
- 10 Jan 2017
- Closes
- 25 Jan 2017
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
Part-Time Office Administrator
An opportunity has arisen within my client based in the care sector for a part-time administrator.
A small but successful organisation, my client is looking to bring a committed, reliable and organised person into the business to provide a robust and accurate administrative support system. The successful candidate will assist in the smooth running of the office and support the payroll function whilst maintaining the company values and ethics at all times.
Key Tasks and responsibilities
- Visitors: Welcoming visitors, making refreshments etc
- Telephone: Answering the telephone: dealing with routine enquiries and taking clear, concise messages
- Email: Daily management of several email addresses, checking incoming email, responding in a timely manner and forwarding emails to appropriate the person
- Post: Dealing with all incoming & out going post (collection, date stamping, sorting etc)
- Record keeping: Keeping accurate and up to date records, particularly relating to client information, input and retrieval of information onto electronic and paper based systems
- Filing: Maintaining office filing systems (online and paper-based)
- In house documents: Photocopying, scanning shredding
- Accounts Reconciling accounts; creating and submitting sending invoices,
- DBS: Checking details every week, entering PAs details, keeping the spreadsheet up to date, verifying and submitting details, invoicing and listing potential queries
- Word Processing & Excel: Production of correspondence, documents and spreadsheets as required
- Payroll: To provide administrative support to the Payroll Advisor, use of the Payroll system, set up new employer files, calling HMRC to set up new employers, invoicing clients quarterly
- Managed Accounts: Receiving and making payments
- Recruitment: Sending job packs, signposting applicants to our vacancies web page
- Updating website: Adding new job adverts etc
- Training Service: Managing and operating the training booking process and Systems, liaising with trainers and clients by email and phone
- Stationery: Stocktaking and re-ordering supplies of paper, envelope, headed paper, compliment slips, files, toners/inks for the printers
- Workstation: Keep desk and work area, neat and tidy
- Personal development: Undertake personal development and relevant training as identified
- Supervision: Prepare for and participate in regular supervision with your line manager
- Any other duties: Undertake any other reasonable requests to support Health your Way as required by the Director or Development Manager
Must-have Knowledge and Experience:
A commitment to the social model of disability
Skills and Abilities
Understanding the Data Protection Law and client confidentiality
Excellent interpersonal skills
Excellent telephone manner
Excellent oral and written communication skills
Excellent administrative skills including using Microsoft Word and Excel
Excellent organisational skills
Confident Manner
Ability to demonstrate good use of initiative
Managing and prioritise a complex and varied workload
Ability to liaise with other professionals
The ability to meet deadlines
Desirable:
Experience of payroll systems and related enquiries
Experience of financial systems
Working Hours:
Monday - Friday 9am-1pm (20 hours per week)
If you feel suitable for this position please send your CV for immediate consideration.
An opportunity has arisen within my client based in the care sector for a part-time administrator.
A small but successful organisation, my client is looking to bring a committed, reliable and organised person into the business to provide a robust and accurate administrative support system. The successful candidate will assist in the smooth running of the office and support the payroll function whilst maintaining the company values and ethics at all times.
Key Tasks and responsibilities
- Visitors: Welcoming visitors, making refreshments etc
- Telephone: Answering the telephone: dealing with routine enquiries and taking clear, concise messages
- Email: Daily management of several email addresses, checking incoming email, responding in a timely manner and forwarding emails to appropriate the person
- Post: Dealing with all incoming & out going post (collection, date stamping, sorting etc)
- Record keeping: Keeping accurate and up to date records, particularly relating to client information, input and retrieval of information onto electronic and paper based systems
- Filing: Maintaining office filing systems (online and paper-based)
- In house documents: Photocopying, scanning shredding
- Accounts Reconciling accounts; creating and submitting sending invoices,
- DBS: Checking details every week, entering PAs details, keeping the spreadsheet up to date, verifying and submitting details, invoicing and listing potential queries
- Word Processing & Excel: Production of correspondence, documents and spreadsheets as required
- Payroll: To provide administrative support to the Payroll Advisor, use of the Payroll system, set up new employer files, calling HMRC to set up new employers, invoicing clients quarterly
- Managed Accounts: Receiving and making payments
- Recruitment: Sending job packs, signposting applicants to our vacancies web page
- Updating website: Adding new job adverts etc
- Training Service: Managing and operating the training booking process and Systems, liaising with trainers and clients by email and phone
- Stationery: Stocktaking and re-ordering supplies of paper, envelope, headed paper, compliment slips, files, toners/inks for the printers
- Workstation: Keep desk and work area, neat and tidy
- Personal development: Undertake personal development and relevant training as identified
- Supervision: Prepare for and participate in regular supervision with your line manager
- Any other duties: Undertake any other reasonable requests to support Health your Way as required by the Director or Development Manager
Must-have Knowledge and Experience:
A commitment to the social model of disability
Skills and Abilities
Understanding the Data Protection Law and client confidentiality
Excellent interpersonal skills
Excellent telephone manner
Excellent oral and written communication skills
Excellent administrative skills including using Microsoft Word and Excel
Excellent organisational skills
Confident Manner
Ability to demonstrate good use of initiative
Managing and prioritise a complex and varied workload
Ability to liaise with other professionals
The ability to meet deadlines
Desirable:
Experience of payroll systems and related enquiries
Experience of financial systems
Working Hours:
Monday - Friday 9am-1pm (20 hours per week)
If you feel suitable for this position please send your CV for immediate consideration.