Legal Secretary
- Recruiter
- Anonymous
- Location
- Wellington
- Salary
- Competitive
- Posted
- 05 Dec 2016
- Closes
- 02 Jan 2017
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
Exciting opportunity for a Part Time Legal Secretary to join a well established company based in Wellington.
Purpose of Role: To assist the Legal Advisor(s) by providing secretarial and administrative support in a way that is conducive to enabling them to operate at optimum efficiency.
Key Accountabilities:
* Accurately create and input documents from digital dictation onto the case management system, checking with the Legal Advisor on any unclear details and ensuring that the document is properly constructed and accurately conveys his/her meaning.
* Draft straightforward legal documents using the precedents provided, filing documents online where appropriate.
* Ensure all email correspondence is entered on to Caseplan.
* Manage workload effectively and ensure deadlines are met.
* Ensure all photocopying is accurate; take responsibility for checking photocopying done by Office Assistant.
* Ensure all post is checked and subsequently signed by the Legal Advisor and that it is ready for collection by the nominated time.
* Open and create new files, as instructed by the Legal Advisor, in line with the Firm's procedures.
* Deal accurately and promptly with the filing of all correspondence and documentation.
* Assist the Legal Advisor with any aspect of file management, as requested.
* Prepare files for archiving and complete deletion forms promptly.
* Attend to clients on the phone and in person, accurately recording any messages and passing on to the appropriate person without delay.
* Schedule appointments, arrange meetings, and maintain up-to-date diaries using the appropriate diary function, if requested.
* Inform Reception of the whereabouts of the Legal Advisor, thus providing a more efficient service when dealing with client calls.
* Ensure the confidentiality and security of all practice and client documentation and/or information.
* Observe the Firm's standards of quality management in all respects.
* Undertake any additional duties which from time to time may be requested.Key Competencies:
* Knowledge: Excellent IT skills including Microsoft Office, Outlook, and database administration. Good basic knowledge of practice area(s).
* Skills: Strong organisational and administration skills.
Behaviours: Client focused. Good interpersonal skills with ability to communicate at all levels. Courteous and professional. Ability to multi-task. Confident telephone manner.
Salary is in the region of 19k+ excellent benefits package.
We are acting as an employment agency in relation to the above position
Cordant is acting as an Employment Agency in relation to this vacancy
Purpose of Role: To assist the Legal Advisor(s) by providing secretarial and administrative support in a way that is conducive to enabling them to operate at optimum efficiency.
Key Accountabilities:
* Accurately create and input documents from digital dictation onto the case management system, checking with the Legal Advisor on any unclear details and ensuring that the document is properly constructed and accurately conveys his/her meaning.
* Draft straightforward legal documents using the precedents provided, filing documents online where appropriate.
* Ensure all email correspondence is entered on to Caseplan.
* Manage workload effectively and ensure deadlines are met.
* Ensure all photocopying is accurate; take responsibility for checking photocopying done by Office Assistant.
* Ensure all post is checked and subsequently signed by the Legal Advisor and that it is ready for collection by the nominated time.
* Open and create new files, as instructed by the Legal Advisor, in line with the Firm's procedures.
* Deal accurately and promptly with the filing of all correspondence and documentation.
* Assist the Legal Advisor with any aspect of file management, as requested.
* Prepare files for archiving and complete deletion forms promptly.
* Attend to clients on the phone and in person, accurately recording any messages and passing on to the appropriate person without delay.
* Schedule appointments, arrange meetings, and maintain up-to-date diaries using the appropriate diary function, if requested.
* Inform Reception of the whereabouts of the Legal Advisor, thus providing a more efficient service when dealing with client calls.
* Ensure the confidentiality and security of all practice and client documentation and/or information.
* Observe the Firm's standards of quality management in all respects.
* Undertake any additional duties which from time to time may be requested.Key Competencies:
* Knowledge: Excellent IT skills including Microsoft Office, Outlook, and database administration. Good basic knowledge of practice area(s).
* Skills: Strong organisational and administration skills.
Behaviours: Client focused. Good interpersonal skills with ability to communicate at all levels. Courteous and professional. Ability to multi-task. Confident telephone manner.
Salary is in the region of 19k+ excellent benefits package.
We are acting as an employment agency in relation to the above position
Cordant is acting as an Employment Agency in relation to this vacancy