For: Finance Manager
Finance Manager Oxford Full-time with 3-month initial probation
Salary: GBP30,000 to GBP35,000 per annum doe
The organisation is an agile and entrepreneurial charity with an outsized impact. Our aim is to end large-scale deforestation, a global problem with huge hidden costs for people and prosperity.
We work smart, by focusing on the big market levers driving deforestation at regional, national, and international levels. And we bring a fresh approach to identifying, targeting, and mobilising action among the key powerbrokers - the governments, businesses, and financial institutions worldwide - with the power to end this global 'deforestation economy'. Increasingly, we also address related environmental and social impacts caused by the same market dynamics that are converting the world's rainforests into land for agricultural commodities: our systemic failure to account for the vital benefits we receive from nature.
Over the last 16 years we have built up a strong record of accomplishment and an international reputation for innovation and effectiveness.
The role: We are at a very exciting time in the development of the organisation, and are seeking an enthusiastic finance professional who shares our conviction that tropical forests are vital natural capital that the world cannot afford to destroy. The successful candidate will be highly motivated and committed to helping us achieve our mission.
The role will bring you to the heart of a friendly and innovative environmental organisation. You will support the Chief Financial Officer and Programme Heads in ensuring all accounting records are well maintained, preparing internal and external financial reports for management and donors, and providing financial planning, reporting and accounting support to Supply Chain Programme.
1. Maintaining Financial Accounts
Ensure the organisations accounts are accurately maintained and are prepared within the month-end timetable.
Key monthly tasks include:
- Debtors and Creditors - Review aged debtors/creditors and chase/pay any outstanding items o Fixed Assets
- Maintain Fixed Asset register and reconcile this to records held by Operations Manager.
- Journals - prepare journals each month for prepayments, accruals, depreciation, overhead allocations, and staff cost allocations.
- Bank Reconciliations - Complete reconciliations for all bank accounts (including MasterCard and petty cash) in a timely manner each month.
- Oversee the Finance assistant who maintains the sales and purchase ledgers, processes staff expenses, inputs timesheet journals and manages petty cash.
2. Financial planning:
- Assist in the preparation of the Supply Chain Programme's budgets and financial plans.
- Assist in the preparation of overhead department budgets
3. Financial Reporting:
- Prepare monthly organisational management reports for the senior management team.
- Prepare monthly project reports for budget holders.
- Prepare donor reports and income claims as required
- Assist the CFO in preparing the annual financial statements and ensure all necessary supporting schedules are prepared.
- Liaise with the external auditor for annual audit.
4. Maintain processes and controls to ensure that financial policies are implemented.
5. VAT returns - prepare quarterly VAT returns.
6. Payroll and Pensions - Manage payroll and pensions through our out-sourced service provider.
7. Support the CFO with any other duties as required.
Key skills: You will have good communication skills and have proven abilities in communicating financial information in a simple and clear way. You will be clear and assertive but also a team player, being willing to undertake varied work encompassing all financial management activities.
- A qualified accountant or passed finalist with several years' experience of accounting, ideally in a UK charity environment
- Experience in preparing financial plans for complex funded projects
- Proven ability to prepare management accounts and financial reports for external stakeholders
- Experience of liaising with external auditors
- Good working knowledge of VAT, preferably with prior experience of partial exemption and international VAT issues
- A self-starter, with strong attention to detail and a rigorous approach to maintaining and developing internal controls
- Strong analytical and problem solving skills
- Good communication skills in dealing with all levels of staff and with outside organisations
- Well-organised, with the ability to manage several tasks simultaneously and work to tight deadlines
- Flexibility to deal with new accounting scenarios, processes, and systems.
- Strong IT skills, and experience of working with complex accountancy packages