Office Manager / PA- 6 Month FTC

27 Nov 2016
13 Dec 2016
Contract Type
Full Time
Our client is seeking an Office Manager to join their team in The West End on a 6 Month FTC. The role will involve providing admin support to the London Office including International Travel Arrangement. You will be in charge of ordering supplies for the office and supporting the CEO and Chairman with preparing meetings, as well as expenses. The successful candidate will be warm and friendly with a "can do" approach. The candidate will be a confident, articulate and self-motivated individual. Duties: Office Management Duties Receptionist/front desk duties: answering telephone, dealing with enquiries, taking messages, greeting guests, offering beverages etcArrange post and courier servicesManage the smooth running of the office; ensure the office space is kept tidy and all equipment is safe and running efficientlyManage and replenish refreshment and stationery ordersLiaise with building management on building/office issuesArrange necessary office repairs and assist with IT issues, liaising with the necessary contractorsArrange regular testing for electrical equipment and safety devicesManage office health and safetyManage logistics for staff workshops and events including management away day meetingsRespond to email and phone enquiriesMaintain filing systemsLiaise with suppliers and contractors for office needsManage office subscriptionsAssist with flight and accommodation bookings for staff visiting LondonProvide basic bookkeeping support PA Duties Provide PA support to CEO and Chairman (diary management, travel arrangements, itineraries, arranging meetings, visas, expenses and preparing meeting documentation) and other support as requiredPutting together board packs and necessary documentation for meetingsOrdering refreshments for Board and IC meetings Support to Sister Company Ensuring that annual returns are filed with the Charity Commission, Companies House and HMRCProvide basic bookkeeping support, entering all financial transactions into Aqilla and processing paymentsGeneral liaison with Lloyds BankScheduling of Trustees' meetings, drafting and distribution of minutesArranging employers' liability insuranceFiling records as necessary The perfect candidate will have: At least five years' experience in a similar roleExceptional attention to detail and problem solving skillsProven office management experienceStrong experience with IT, systems and proceduresExcellent time management skills and ability to multi-task and prioritise workExcellent written and verbal communication skillsStrong organisational and planning skillsFlexible and eager to work in a dynamic and fast-paced environmentGood team player with strong interpersonal skills, with ability to work with all levels of seniority in an organisationExcellent use of the full Microsoft office suite, particularly PowerPoint, Excel and Word If you feel you fit the above criteria please apply today! Huntress Group does not discriminate on the grounds of 'protected characteristics' as defined under the Equality Act and other relevant UK legislation. Huntress Group acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.