Office Coordinator

5 days left

Recruiter
Recruitment Genius Ltd
Location
Scotland, Aberdeen
Salary
£17000 - £21000 per annum
Posted
25 Nov 2016
Closes
09 Dec 2016
Contact
Recruitment Genius Ltd
Contract Type
Permanent
Hours
Full Time
This is a great opportunity, working for a growing and ambitious fashion organisation. They are looking for a skilled Office Coordinator to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that their office operations run smoothly and are successful in supporting other business activities.

An excellent office coordinator is, above all, an organised and competent professional with good communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed.

The goal is to ensure that office operations are efficient and add maximum value to the organisation.

Responsibilities

- Follow office workflow procedures to ensure maximum efficiency
- Maintain files and records with effective filing systems
- Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
- Greet and assist visitors when they arrive at the office
- Monitor office expenditures and handle all office contracts (rent, service etc.)
- Perform basic bookkeeping activities and update the accounting system
- Deal with customer complaints or issues via email & phone
- Monitor office supplies inventory and place orders
- Assist in vendor relationship management

Requirements

- Proven experience as office coordinator or in a similar role
- Experience in customer service will be a plus
- Knowledge of basic bookkeeping principles and office management systems and procedures
- Knowledge of MS Office, "back-office" and accounting software
- Working knowledge of office equipment.
- Excellent communication and interpersonal skills
- Organised with the ability to prioritise and multi-task
- Reliable with patience and professionalism