Office and Project Administrator

West Sussex
Market related
28 Nov 2016
26 Dec 2016
Contract Type
Full Time

Office and Project Administrator

Location: West Sussex, BN17 7HE

Salary: £16,000 to £20,000 depending on experience

About us

Transcool Systems Ltd is a well-established Engineering Company offering design, manufacture and installation Services and the delivery of Quality Engineering projects. Specialising in bespoke manufacturing and installation projects for Industrial, Broadcast, Military, Telecoms, Utility, Processing and other sectors, Transcool Systems designs and delivers quality technical solutions for engineering projects and clients worldwide.

Duties of the Office and Project Administrator

  • Booking flights / hotels / cars
  • Checking delivery notes against orders
  • Checking invoices against delivery notes
  • Updating material prices for quotation purposes
  • Monitoring vehicle servicing / MOT / Tax
  • Monitoring machinery servicing / inspections
  • Monitoring H&S milestones for Office / Factory / Sites
  • Monitoring and recording regular fire drills
  • Completing material requisition sheets from engineer / drawing office  / drawings
  • Checking stocked items against material requisition sheets
  • Ordering material not held in stock
  • Organise plant hire / skip hire / haulage
  • Complete daily site reporting to clients
  • Organise site short falls as required and investigate
  • Log site expenses and check against receipts
  • Log site and office hours against projects
  • Log sub-contractor costs against quoted projects
  • Carry out job reviews and report on cost profit / loss
  • Developing cross project programming and staff allocation 
  • Developing material stock control system along with Warehouse Manager
  • Negotiating supplier prices and discounts

Requirements of the Office and Project Administrator

  • Has a minimum of two years’ experience in an office environment, admin work, is computer literate and has a very good knowledge of word / excel / project
  • Needs to have exceptional written and verbal communication skills
  • Should be good team player
  • Takes responsibility and ownership
  • Has good manners and excellent customer service skills
  • Has a can-do mentality


  • 20 days holiday + bank holidays + potential shutdown period over Christmas (not guaranteed)
  • Statutory pension scheme
  • Career progression