Payroll Admin

Newcastle Upon Tyne
24 Nov 2016
09 Dec 2016
Contract Type
Full Time
My client is a reputable company based in Gateshead who are now looking for a Payroll Assistant to join their team. You will be responsible for the provision of an efficient and effective payroll service and maintaining and inputting payroll information in a precise and accurate manner.

Role responsibilities:

• To ensure that all employees are paid in an accurate and timely manner
• To ensure all new employees have the correct paperwork submitted prior to payment and are legally allowed to work in the UK
• To ensure strict financial controls in the processing and financial postings of payroll and payments to third parties
• Ensuring correct information is supplied to other departments of the business
• Input monthly/4 weekly payroll data in to the Sage Payroll system in accordance with statutory and contractual obligations and to deadlines
• To Process and monitor all staffing changes including starter, secondments, transfers, leavers and other amendments to salaries and employee data in compliance with policy and payroll requirements
• To input, calculate and accurately record SSP, SMP, SPP payments in accordance with the Employee Handbook
• The processing of relevant Inland Revenue forms including P45, P46 etc, and ensuring accurate and timely submission
• Ensuring up to date knowledge of the statutory payroll legislation
• Handle telephone enquiries and correspondence as received by the team, ensuring all is actioned within 3 days of receipt and responses given
• Completion of other external paperwork for employees on a timely basis
• To ensure the correct company procedures are followed with regards to BACS, Cash and cheque payments for each company
• Manage all queries raised by other Cost Centres as allocated, ensuring corrective action is taken, and communicated to appropriate personnel
• Ensure all Timesheet Exceptions/Time Errors are investigated and corrected on a timely basis
• To ensure all paperwork is filed away accurately
• To ensure all stocks of necessary paperwork both legislative and in house are at acceptable levels and never too low
• To ensure all paperwork is legible and correct
• To investigate any anomalies, and ensuring any findings are approved by your direct line manager

Person specification:

• Experience of working in a similar payroll role is essential
• Extensive knowledge using Microsoft Excel is essential
• Competent using Microsoft office suite and accounting software such as Sage
• Self-motivated with the ability to work on your own initiative and as part of a larger team
• Organised with a 'can do' attitude