Sales & Design Coordinator

25000.00 - 30000.00 GBP Annual
24 Nov 2016
09 Dec 2016
Engineering, Design
Contract Type
Full Time
Role will include some travelling.


* To assist in carrying out sales support, design, estimation, and administrative duties to assist the management and sales team achieve targets and meet service levels.


* Develop and maintain professional relationships with clients, partners, suppliers and key engineering personal.
* Create detailed take-offs from drawings to include reviewing and understanding of construction drawings including architectural, structural, mechanical and electrical systems.
* Prepare technical bill of materials, specifications, and drawings, ensuring compliance with technical specifications, generation of acceptance test documentation, specification of equipment, undertaking review meetings with clients to present and agree on final specifications.
* Ensure the sales forecast is kept up to date by the sales team and provide regular reports to the operations team for future resource planning.
* Follow up tenders/quotations on behalf of the Sales team with clients and attend tender presentation meetings to influence key decision makes resulting in orders and total customer satisfaction.
* Process orders in a timely manner and efficient manner ensuring that company policies are adhered to during the process.
* Attend weekly sales meetings.
* Attend system courses and maintain relationships with key suppliers to keep abreast with latest technology and industry standards.
* To qualify and process sales enquires received by telephone and email with a view to scheduling survey appointments for the field sales teams geographically.
* Provide regular ongoing support to the sales estimation manager in the preparation of quotations and bids.
* Process orders in a timely and efficient manner in compliance with the company and industry policies and achieving approval of key parameters such as approved purchase orders, signed contracts.
* Create installation job and invoicing packs from sales to installations after processing an order.
* Email sales activity reports on a daily basis to the sales team and raise awareness of any data anomalies to avoid inaccuracies.
* Complete and submit bid tender documentation within specified time frames for inclusion on approved tender list.
* Follow up tenders/quotations when requested on behalf of the sales team with the clients.
* Ensure the sales forecast is kept up to date by the sales team.
* Send regular reminders to the field sales team ensuring all client opportunities are kept up to date.
* Create marketing and presentation material on a project by project basis.
* To maintain company standards of customer relationships and confidentiality.
* To ensure compliance of company objectives by showing flexibility and willingness to assist when requested.


* Detailed experience in a sales administrative role within an office environment.
* Customer communications experience, either internal or external.
* Proposal Estimation/Bids and Tenders.
* Must be articulate and literate, with excellent IT and communication skills.
* Excellent people skills (able to influence across multifunctional divisions and stakeholders).
* Needs to be self-motivated and able to work under pressure.
* Demonstrate PC Literacy with proficient knowledge of Microsoft products (PowerPoint, Word, Excel and Outlook).
* Diary management.
* Technical knowledge is ideal but related industry knowledge will be considered.


* Technical solution sales background.
* IT literate with a knowledge of MS Office based packages is a must