Administration Assistant

Location
Wythenshawe, Manchester
Salary
£13,500 - £14,900
Posted
24 Nov 2016
Closes
22 Dec 2016
Ref
5885
Contract Type
Permanent
Hours
Full Time

Our client is a well-established locally based company looking for an administration assistant to join their team. The ideal candidate will be have a genuine interest in self-development and progression, together with the desire to join and work with a busy and successful team.

Key responsibilities:

  • To provide a comprehensive administrative, financial and clerical service to the office team.
  • To contribute to the efficient, profitable running of the company in a smart, professional manner.
  • To provide an efficient, courteous telephone switchboard service for the company.
  • All incoming calls to be answered speedily, within 3 rings
  • All messages to be taken accurately and forwarded without delay.
  • To meet and greet all visitors and to arrange refreshments / lunches as instructed
  • Responsible for sorting and distributing all incoming mail and for processing all outgoing mail.
  • 100% accuracy in all data entry and numerical checking is vital.
  • To work with the Sales Team to obtain credit checks promptly when requested and to keep relevant team members aware of any changes to client credit ratings.
  • All hospitality requirements for Directors’ and visitors to be taken care of.
  • Daily maintenance of office kitchen area to be shared jointly with other Admin.
  • Co-workers kitchen area to be tidied early am, lunchtime and end of day.
  • To ensure all paperwork is filed away in the proper order as quickly as possible.
  • To maintain office stationery supplies and refreshment supplies via on-line buying.

Other duties as required

  • Purchase & Sales ledger administration
  • Data input, invoice approvals & invoice payments
  • Daily bank ledger reconciliation.
  • The post holder is expected to adapt to changing workload demands and new organisational challenges.

Please note

  • Candidates should bring copies of their exam certificates and any references to interview.