Resourcing Assistant (Temporary)

North Ayrshire Council
£15,876.63 - £17,374.77 per year
23 Nov 2016
07 Dec 2016
Contract Type
Full Time

Role Profile



To provide specialist support, covering a range of recruitment activities within the Resourcing Team, supporting the Resourcing Officer and Team Supervisor (Resourcing) to provide a sector leading service.


Corporate Responsibilities

  • To undertake individual role in line with the Council’s Strategic Priorities and in compliance with the Council’s corporate policies and procedures.
  • To undertake any other reasonably required duties as instructed by Management or someone acting on their behalf, in addition to the role specific tasks & responsibilities detailed below.

Role Specific Tasks & Responsibilities

  • Maintain an up to date knowledge of and ensure compliance with the Council's financial codes of practice, policies and procedures, terms and conditions of employment and other regulations.
  • Follow procedures as directed, to maintain the integrity of data held within HR Systems.
  • Input of data to HR systems, meeting deadlines set for the timeously and accurate recruitment, including other systems such as Lagan and SEEMiS, maintaining confidentiality and sensitivity.
  • Produce reports from HR Systems and extract/upload files as directed.
  • Process all Resourcing Team related paperwork associated with the employee life cycle events i.e. new starts, contract amendments, termination including the associated contract of employment.
  • Process and record PVG/Disclosure applications as appropriate at all stages in the process.
  • Support the Resourcing Officer and Team Supervisor (Resourcing) as appropriate.
  • Work with the Team Supervisor (Resourcing) to seek new ways to improve service delivery and challenge current practices in order to reduce duplication, bureaucracy and waste.
  • Assist within other sections across the Employment Services Team as required.
  • Deal directly with queries either internal or external through telephone, written or face to face contact in accordance with the Council’s procedures.
  • Liaise with all Services of the Council and other agents as required.






Education and Qualifications

  • 3 National 5s, or equivalent one of which must be English, or equivalent experience in a relevant discipline
  • Evidence of a commitment to Personal Development
  • Relevant vocational qualification (eg. SVQ Level 2 or equivalent)
  • ECDL
  • Application Form
  • Interview


  • Experience in the use of Microsoft Office Packages
  • Experience of working to tight deadlines
  • Experience in the use of the HR/Payroll CHRIS system
  • Experience in the use of the Talentlink Recruitment system
  • Experience in the use of the Lagan CRM system
  • Experience of lean methodology  & process improvement techniques
  • Application Form
  • References
  • Interview


Specialist Knowledge


  • Knowledge of PVG (Protection of Vulnerable Groups) process
  • North Ayrshire Council’s Terms and Conditions
  • Application Form
  • Interview
  • Pre/Post-Interview Check (if appropriate)

Skills and Abilities

  • Communication skills
  • Customer Care / Customer Service skills
  • Interpersonal skills
  • Ability to respond to change
  • Ability to work with minimal supervision
  • Ability to prioritise workload to meet deadlines
  • Ability to deal with difficult situations
  • Application Form
  • References
  • Interview

Staff Values & Behaviours

North Ayrshire Council uses behavioural based approach throughout the recruitment process. Our staff values of Focus, Passion & Inspiration will be explored for this vacancy.

Further information on how to complete behaviour based application form questions is available on the Council’s website.




We put our customers first

We understand the bigger picture


  • Provide excellent customer services
  • Meet and where possible exceed the expectations of internal and external customers.
  • Understand the performance levels and standards required within our own role and strive to achieve and where possible exceed these.
  • Know how the work we do fits into the overall performance of the Council.


We take pride in the jobs we do

We are ambitious for our community

  • Take ownership of our own actions and performance.
  • Reflect on the work we do and consider how it could be improved.
  • Have a positive impact on the lives of our customers and their communities.
  • Push the boundaries to help our customers and communities realise their potential.


We all look for better ways to deliver our services

We achieve the best results together

  • Find new ways to deliver improvements, efficiencies and value for money.
  • Embrace change with enthusiasm and creative ideas.
  • Work together and creatively produce the best outcomes for our customers and communities.
  • Plan all activities with the end goal in mind.

Additional Information


For your information if this post requires references you will be notified of further details if you are successful in gaining an interview. Not providing relevant references when requested may delay the outcome of the interview process

Interviews will take place week commencing 12th December 2016.