Projects Administrator

Rotherham, South Yorkshire, England
18 Nov 2016
16 Dec 2016
Recruitment Genius Ltd
Contract Type
Full Time
This leading specialist in the design and manufacture of Mechanical Seals and Support Systems is looking for a Projects Administrator.

You will provide commercial administration support to OEM (Original Equipment Manufacturers)

Project Administration within the First Fit Projects Team. Interacting with OEM project suppliers; providing an initial quotation including administration and documentation support.

Initial training and reporting will be to the Engineering team (Projects Manager / Technical Director)


- Process OEM enquiries - Receive, disseminate and process internal customer enquiries both verbal & written
- Process Ongoing Orders - Liaise with Internal departments such as manufacturing and design to process and expedite Customer orders to meet customer expected delivery
- Maintain Order book - Maintain order book and order list to allow regular OEM reports
- Develop and Maintain CRM (customer relationship system) - Assist in the development and help maintain the CRM records to ensure global communication
- Maintain OEM Price Book - Maintain and assist in the review of OEM pricelists and price book on SharePoint
- Maintain Marketing and Bid Templates - Maintain the department literature and templates with revision control to ensure latest up to date information available.
- Support External Sales Engineers - Support the UK sales engineers dedicated to OEM market- including where necessary limited on site visit to maintain close OEM working relationships
- Maintain Monthly Order book and Credit split policy - Maintain Credit splits/Financial record to allocate correct funds to AES engineers and Branches for OEM sales
- Document Control - Process customer document submissions and returns including keeping accurate records.
- Internal Document distribution - Distribute and receive internal documents

Skills, Experience & Knowledge:

- Experience of Sales / order processing environment
- ONC or equivalent in Engineering or technical department
- Proven record of working in dynamic environment with technical content
- Previous engineering business experience
- Understanding of manufacturing process's
- Microsoft Excel- Intermediate/advanced
- Microsoft word/Outlook
- Microsoft Project and project management
- Sage Line 500 or equivalent business system
- Sharepoint