Corporate Account Administrator-12mth FTC(Mat Cov)
- Recruiter
- Anonymous
- Location
- Greater London
- Salary
- Competitive
- Posted
- 09 Nov 2016
- Closes
- 03 Dec 2016
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
Corporate Accounts Administrator - 12 month maternity cover
General purpose of role
To provide an administrative support service to the Area Regions Corporate Accounts teams.
Key Accountabilities:
PRESENTATION DOCUMENTS
Working with the team to update the Pitch Document by using the templates within InDesign and sometimes Powerpoint. This will involve changing images relevant to the pitch, including the text as directed by the sales team, and importing costs, often from Excel, from the Pre Construction Managers.
Following the first draft of the document, this will be reviewed by the teams involved in the pitch and any necessary changes made.
TENDER DOCUMENTS
Working with the team on tender documents and pre-qualification questionnaires, help to keep deadlines and collate information to (i) be sent out to mechanical and electrical sub-contractors, and also (ii) collect information for jobs Area Sq is tendering for.
PRF'S
This role is responsible for creating PRF's (Prospect registration forms).
Sales send an email to the Sales Support Administrator with an issue number. From this the Administrator creates the PRF.
OPERATIONAL & MAINTENANCE MANUALS (O&M)
The Sales Support Administrator is responsible for updating the O&M manuals at the end of each project.
The Contracts team will issue a sheet to the Sales Support Administrator containing information from sub-contractors for each section of the job.
The Sales Support Administrator will have to liaise with project designers, sub-contractors, building control, H&S consultants for outstanding information, and enter this in to O&M manual, following the correct document structure. This is also then saved on to a disc.
SITE SET UP PACKS
The Sales support Administrator is responsible for creating site set up packs consisting of a health and safety file, site manager file and an environmental package.
TYPING MINUTES
The Sales Support Administrator will issue meeting agendas for and be required to attend weekly sales meetings to type up minutes, populate spread sheet and circulate to team.
GENERAL ADMINISTRATION
Answering phone and emails.
Monitor and maintain electronic and paper filing system
Diary management for Director and team
Extensive sub-contractor and client liaison by phone and email
Organise events
Assist Marketing department with information for case studies upon project completion.
Monitoring the HP Tracker (data entry).
Raise purchase orders for Project Managers.
Complete certificates at project conclusion
Produce schedule of site conditions, snagging lists, progress reports.
Booking flights and hotels; analysing cheapest option
Arranging meetings, booking meeting rooms
Supporting Site Managers with various admin
Professional Skills
Ability to demonstrate a strong background in administration ideally
Experience:
within the Construction industry.
Experience of producing presentation documents preferable.
Strong knowledge of MS Office and InDesign essential.
Possess good communication skills both verbal and written.
Service minded and professional approach.
Experience of working in a fast paced environment, coping well with working with strict deadlines.
Good typing skills, use of audio equipment for typing minutes preferable.
Personal attributes
Flexible and proactive problem solver using their own initiative
Tenacious and confident
Calm when under pressure
Great attention to detail and good organisational skills
Good at prioritising workload
Working hours:
Standard working hours are 9am-5.30pm Monday-Friday.
However due to the nature of the role, the jobholder should be flexible and expect to sometimes work additional hours to fulfil the requirements of the role.
Salary & Benefits:
Salary c. GBP25,000 neg. depending on experience
Annual discretionary bonus
Excellent benefits package (pension, private medical insurance, life & disability insurance)
Ancillary benefits: computer, expenses account
25 days holiday (including the 3 days between Christmas and New Year) and bank holidays.
Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer
General purpose of role
To provide an administrative support service to the Area Regions Corporate Accounts teams.
Key Accountabilities:
PRESENTATION DOCUMENTS
Working with the team to update the Pitch Document by using the templates within InDesign and sometimes Powerpoint. This will involve changing images relevant to the pitch, including the text as directed by the sales team, and importing costs, often from Excel, from the Pre Construction Managers.
Following the first draft of the document, this will be reviewed by the teams involved in the pitch and any necessary changes made.
TENDER DOCUMENTS
Working with the team on tender documents and pre-qualification questionnaires, help to keep deadlines and collate information to (i) be sent out to mechanical and electrical sub-contractors, and also (ii) collect information for jobs Area Sq is tendering for.
PRF'S
This role is responsible for creating PRF's (Prospect registration forms).
Sales send an email to the Sales Support Administrator with an issue number. From this the Administrator creates the PRF.
OPERATIONAL & MAINTENANCE MANUALS (O&M)
The Sales Support Administrator is responsible for updating the O&M manuals at the end of each project.
The Contracts team will issue a sheet to the Sales Support Administrator containing information from sub-contractors for each section of the job.
The Sales Support Administrator will have to liaise with project designers, sub-contractors, building control, H&S consultants for outstanding information, and enter this in to O&M manual, following the correct document structure. This is also then saved on to a disc.
SITE SET UP PACKS
The Sales support Administrator is responsible for creating site set up packs consisting of a health and safety file, site manager file and an environmental package.
TYPING MINUTES
The Sales Support Administrator will issue meeting agendas for and be required to attend weekly sales meetings to type up minutes, populate spread sheet and circulate to team.
GENERAL ADMINISTRATION
Answering phone and emails.
Monitor and maintain electronic and paper filing system
Diary management for Director and team
Extensive sub-contractor and client liaison by phone and email
Organise events
Assist Marketing department with information for case studies upon project completion.
Monitoring the HP Tracker (data entry).
Raise purchase orders for Project Managers.
Complete certificates at project conclusion
Produce schedule of site conditions, snagging lists, progress reports.
Booking flights and hotels; analysing cheapest option
Arranging meetings, booking meeting rooms
Supporting Site Managers with various admin
Professional Skills
Ability to demonstrate a strong background in administration ideally
Experience:
within the Construction industry.
Experience of producing presentation documents preferable.
Strong knowledge of MS Office and InDesign essential.
Possess good communication skills both verbal and written.
Service minded and professional approach.
Experience of working in a fast paced environment, coping well with working with strict deadlines.
Good typing skills, use of audio equipment for typing minutes preferable.
Personal attributes
Flexible and proactive problem solver using their own initiative
Tenacious and confident
Calm when under pressure
Great attention to detail and good organisational skills
Good at prioritising workload
Working hours:
Standard working hours are 9am-5.30pm Monday-Friday.
However due to the nature of the role, the jobholder should be flexible and expect to sometimes work additional hours to fulfil the requirements of the role.
Salary & Benefits:
Salary c. GBP25,000 neg. depending on experience
Annual discretionary bonus
Excellent benefits package (pension, private medical insurance, life & disability insurance)
Ancillary benefits: computer, expenses account
25 days holiday (including the 3 days between Christmas and New Year) and bank holidays.
Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer