Finance Administrator (Purchase Ledger)

09 Nov 2016
06 Dec 2016
Contract Type
Full Time
As a reputable Learning and Development provider, our client is searching for a Finance Administrator to support the administration and processing of accounting information, primarily Purchase Ledger, in order to enable the preparation and presentation of accurate accounting reports, and to enable the Company to trade effectively.


• To process all Purchase orders from suppliers through the Finance system. To process all invoices electronically from email to our Finance system. To check the coding of all invoices posted and to match all PO's to invoices in the accounts system to enable accurate and timely reporting and reconciliation.
• To work with other PL team members to process the weekly payment run to suppliers and the weekly expenses payments to employees.
• Enter credit card transactions and petty cash to the Finance system.
• Reconcile nominal ledger control accounts and other accounts to ensure accurate and timely accounting including the checking of supplier statement reconciliations.
• To work as part of the team to maintain the purchase ledger and ensure that all suppliers receive their payments promptly according to their terms and conditions.
• To carry out monthly duplicate invoice checks and regular checks of standing orders and direct debits.
• Respond to incoming supplier queries and action or pass on as appropriate in order to deliver excellent customer service (internal and external)
• Plan, prioritise and organise personal weekly workload in order to meet deadlines and targets/objectives including for month end and year end accounting and to deliver workload ensuring compliance to processes and procedures
• Record and maintain accurate and timely information to meet Company and accounting procedures and enable easy access where appropriate
• Provide cover within the Finance team for both ledgers as and when required.
• Maintain security and confidentiality of all appropriate information, systems and Company property to ensure integrity of the business

Qualifications, Skills and Experience

• Good standard of verbal and written English (minimum GCSE to 'C' and above or equivalent). AAT level 2 or 3 would be an advantage
• Varied experience of administrative processes. Previous experience of working with a PO system would be a distinct advantage
• Competent with MS Office, including Microsoft Excel
• Attention to detail and accurate data entry
• Proven ability to plan and organise effectively
• Excellent business communication skills (verbal and written)
• Experience in a business-to-business client focused environment
• Able to engage effectively with employees, clients and suppliers at all levels
• Ability to actively display a positive attitude to change and business improvement
• Team player

If you have the experience and are currently looking for a new challenge, then please submit an up to date CV by using the 'apply' button below.

For informal chat, please phone (Apply online only) and ask for Nicky