Finance Invoicing Associate

09 Nov 2016
06 Dec 2016
Contract Type
Full Time
Invoicing Associate

At Allegis Global Solutions we're proud to be the leader in global talent solutions. We draw upon decades of industry expertise to develop innovative tools, products, processes and strategies focused on outcome. Moreover, we're incredibly proud to have built a culture that empowers our people to make their mark while making deep connections that will last a lifetime. With our passion and culture for talent, we are truly transforming the way the World acquires talent.

If you have the passion, then we have the opportunity for you.

The Invoicing Associate will report to the Finance Analyst in carrying out monthly invoicing, payment reconciliation, and accounts receivable functions for our key client. They will provide invoicing administration support leveraging our tools and best practices. Whilst initially assigned to one key client, the Invoicing Associate could be assigned to multiple programs and must be available to support the programs in many different capacities, including ad-hoc requests and as required with changing business needs.

Your opportunity

You will be responsible for:

• Consolidate invoices using a variety of web-based technology
• Audit and validation of invoice data using Excel templates, databases or web-based technology
• Summarise consolidated invoices and prepare for monthly accounting processes.
• Receive and reconcile customer payments
• Prepare supplier payment summaries and enter payments onto the relevant systems
• Track payment approval to ensure payment is sent
• Adhere to SLAs for client invoicing and AGS payments
• Ensure that invoicing is carried out accurately and on time without incident to client and prevent delays in payment to suppliers
• Manage accounts receivable aging and perform collection responsibilities where necessary
• Update and maintain supplier payment logs and Accounts Receivable trackers
• Administer, audit, and reconcile all tax related processes and issues
• Respond to supplier and Programme Office enquiries relating to invoicing and payments
• Maintain process notes
• Ad hoc project tasks to support the Finance Analyst and Invoicing Manager
• Work on payment queries to ensure the AGS fees and supplier payments are accurate and on time
• Report issues promptly and work with all parties to a satisfactory conclusion
• Provide feedback and make suggestions on the process
• Seek continual improvement and efficiency

About you:

In order to be successful in this role it is essential that you have:

• Degree level education (accounting, business etc) or equivalent business experience
• Excellent verbal and written communication
• Numerate
• Ability to analyse, audit and solve problems and present conceptual information to all levels of internal and external management
• Ability to understand, update and maintain MS Excel templates for invoicing solutions
• Ability to make sense of large amounts of data
• Attention to detail and passion for quality
• Previous experience within a similar role
• Knowledge of basic accounting and financial concepts
• Ability to adapt to change in a fast-moving business environment
• Aptitude for picking up new systems and processes quickly
• Able to adapt to change and continuous improvement

In addition to the above, to be a success in this role it is essential that you:

• Embody our core values:
- Open communication,
- Relationships
- Serving Others
- Commitment to Excellence

"A passion to make a difference" and "valuing diversity" is part of each core value.

• Represent our company culture by embodying the spirit of 'W3'. W3 is doing whatever it takes, wherever it is needed, whenever it is necessary to get the job done.

What we'll give you

- The opportunities to develop skills that will impact your career
- Challenge you to strive for growth and excellence
- Continuous support and training to prepare you to take your next step
- A supportive network of colleagues and leadership team
- Competitive salary and excellent benefits package

If you're someone who does not simply perform a job, but seizes the chance to make a difference then we would love to hear from you.

For a closer look into our culture, follow #LifeAtAGS on any social media network and see what our team is up to!

Our commitment to all

Allegis Group fully supports the principle of equal opportunities in employment and opposes all forms of unlawful or unfair discrimination on the grounds of disability. No applicant or employee shall receive less favourable treatment because of disability.

It is in the interest of Allegis Group and those who work for it to ensure that all available human resource talents and skills are considered when employment opportunities arise.

Allegis Group is committed to maintaining and managing a diverse work force

More jobs like this