Project Accountant

09 Nov 2016
06 Dec 2016
Contract Type
Full Time
Project Accountant

Ultra Electronics, Communication & Integrated Systems (Ultra CIS) is one of the larger UK based Ultra businesses and is operationally run as four business units: AEP, Information Assurance, Secure Communications and Surveillance & Security Systems. These business units are underpinned by a shared services structure which incorporates finance, HR, operations and communications. Across Ultra CIS we provide encryption, network protection, automated payments, tactical and commercial communications and telemetry systems, covert and mobile surveillance systems and situational awareness technology to defence, public sector and commercial customers worldwide.

Job Purpose:
Working closely with the Project Accounting Manager to ensure all project based work is reported accurately and in accordance with business requirements. Monitoring and improving company cash performance.

Scope / dimensions:
The role reports directly into the Project Accounting Manager who is responsible for the management of all projects within three separate CIS business units. The Project Accountant must have the ability to work independently and with initiative, as well as contribute effectively within a team environment.

Key Responsibilities:
- Run project packs at month end in accordance with the Group Financial Calendar.
- Communicate directly with suppliers to optimise cash flow.
- Adhere to current credit control process but have the ability to use initiative and improve existing methods.
- Assist with the reconciliation of project pack actuals to the general ledger
- Work closely with Project Managers', verify commitments and ETCS (Estimate to Completion) when required.
- Compilation and dissemination of Private Venture and Bid costs on a monthly basis.
- Accurate compilation and delivery of cash received by project on a monthly basis.
- Update the ERP system with amendments to the CIS approval matrix.
- Ensure effective closure of projects on the ERP system. This also encompasses timely communication of any project overspend to key stakeholders.
- Set up new projects on ERP system, checking budgets on MS Project are in alignment with signed company documentation. Also liaise closely with the commercial team to ensure the timely raising of sales orders on the ERP system.
- Set up new suppliers on ERP system, ensuring appropriate sign off has been obtained.
- Work closely with Project Accounting Manager at Year End to assist with audit requests.
- Other ad-hoc duties as required from time to time.
- Manage security of information as defined in Security manual.

Knowledge, Skills and Experience:
- Proven track record working to deadlines as periodic deadlines are critical; - Ability to accurately report on project performance at month-end.
- Experience carrying out tasks within credit control with an ability to clearly explain and negotiate on financial matters.
- Knowledge of month-end and related processes and procedures.
- Knowledge of working within an integrated ERP system.
- Basic knowledge of MS Project.
- Intermediate Excel skills essential
- Excellent accuracy and attention to detail when completing assigned tasks.

- Accountancy Qualification (ACCA/CIMA) or related degree. Part Qualified and working towards completion.
- Ability to obtain SC Clearance

- Written &Verbal Communications - Is able to communicate clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.
- Priority Setting - Spends his/her time and time of others on what is important; quickly focuses on the critical few and puts the trivial many aside; can quickly sense what will help and hinder accomplishing a goal; eliminates roadblocks; creates focus.
- Planning - Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into process steps; develops schedules; anticipates and adjusts for problems; measures performance against goals; evaluates results.
- Organising - Can marshal resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently arranges information and files in a useful manner.
- Integrity and Trust - Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.
- Functional / Technical Skills - Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
- Composure - Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn't show frustration when resisted or blocked; is a settling influence in a crisis.
- Approachability - Easy to approach and talk to; spends the extra effort to put others at ease; can be warm, pleasant and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener; is an early knower, getting informal and incomplete information in time to do something about it