Receptionist & Office Assistant

Location
London, England
Salary
£20000 - £25000 per annum
Posted
02 Nov 2016
Closes
30 Nov 2016
Ref
00060888
Contact
Recruitment Genius Ltd
Contract Type
Permanent
Hours
Full Time
This international private equity firm is looking to recruit a Receptionist & Office Assistant to ensure the smooth running of the Front Desk, maintain clean, tidy and welcoming reception area, perform receptionist and administrative duties, be responsible for the office area.

Key Tasks

- Answer main line calls, transfer callers or take appropriate messages, check messages on answer machine
- Greet visitors and guests, make sure security procedures are obeyed and advise staff upon their visitor's arrival
- Serve refreshments to meetings as necessary
- Deal with deliveries and organise their prompt distribution, collect and distribute faxes,
- Photocopies & binding
- Check stationery supplies and order new supplies as appropriate
- Business cards orders
- Handle incoming and outgoing post, including recording outgoing post on the spreadsheet
- Arrange courier, bike messengers and taxis when required and enter details onto the spreadsheet
- Book meeting rooms
- Log business trips, staff out of office etc on the calendar
- Schedule meetings and arrange conference calls
- Arrange company flights and hotels through travel management company
- Book domestic or repeat journeys directly with operators
- Make visa applications for employee business trips

Skills and Experience

- Previous reception experience, ideally in a corporate environment
- Ideally candidate will have experience with booking and co-ordinating business travel
- Computer literate, confident with Outlook, Word and Excel
- Organised
- Able to multi task
- Strong interpersonal skills

Working days and hours: Monday - Friday 9am - 6:00pm

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