Legal Secretary - Expression of Interest

Recruiter
Norton Rose Fulbright
Location
South East England
Salary
Competitive
Posted
18 Oct 2016
Closes
01 Nov 2016
Contract Type
Permanent
Hours
Full Time
Description

The Firm

Norton Rose Fulbright is a global law firm. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers and other legal staff based in more than 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare.

Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.

The Team

Norton Rose Fulbright has a steady demand for Legal Secretaries across the firm to support fee earners carrying out new projects and on-going client work in London. As such, we are eager to review the details of candidates that are interested in joining the firm as a Legal Secretary either now, or in the future.

Please note that this is an Expression of Interest, and is not related to a specific vacancy.

The Role

Technical Ability


To produce and amend documents with speed and accuracy including the ability to process electronic dictation.
To format, paginate, number and present documents in the format required,
To proof read all work, checking for spelling and grammar,
To be a user of key software packages, (i.e. Word/PowerPoint/Excel) and take responsibility for any training , to improve relevant skills needed to meet the needs of the business,
To proactively work with the fee earners to ensure relevant documentation is produced to meet clients' expectations and deadlines,
To produce power point and other presentations and marketing materials


Administrative and other Skills


File management,
Manage diaries of allocated fee earners in Microsoft Outlook to include:
Making appointments,
Arranging meetings/conferences,
Sending and responding to invites,
Booking restaurants, taxis etc,
To prepare papers for meetings and deal with any necessary paperwork etc. following meetings attended by fee earners,
This particular role requires a high level of expertise in making and amending global travel arrangements as requested by the fee earner to include:

Preparing itinerary,
Booking hotels,
Booking flights,
Arranging cash/currency/visa/passport etc


Process expense claims, payment requisition forms, returned advances,
To maintain and update client and other relevant contact details on CMS/Connect database,
To process all forms including new client form, new matter form, money laundering form etc,
To make sure that all electronic filing and paper-based filing is up to date and maintained at regular intervals,
To assist in the production of pitches speeches and other marketing materials,
To assist in bundling and other hearing preparations,
To keep billing files up to date,
To carry out photocopying and scanning as required.


General Approach


To deal sensitively and efficiently with a global client base for whom English is frequently not the first language
To show a positive approach and interest in the work that your fee earners are undertaking,
Show initiative when responding to queries and actively try to seek solutions to problems,
To support your fee earners when clients are demanding the work product to be delivered in a short time frame,
To support and build working relationships with your own fee earners as well as other members of the team and to actively work for the interests of the whole team,
To support and build working relationships with your colleagues in the secretarial team and to actively get involved in working activities within the team,


Professional Skills


To manage a varied work load, balancing different demands and deadlines,.,
To provide full support to fee earners in the full range of activities that are performed and to carry out any other duties as reasonably requested,
To respond to internal and external telephone enquiries politely and professionally and take accurate telephone messages (name/number/company), passing them on to the relevant fee earners etc,
To support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard and meets the required deadlines.


Skills and Experience Required


English Language GCSE or equivalent
Secretarial qualifications/ILEX secretarial certificate/diploma qualification
Track record of working for a large City or international law firm
experience in disputes work, preferably including both arbitration and litigation
Accurate and computer literate
Ability to use initiative/problem solve
Organised with an ability to meet deadlines
Pro-active and positive with an ability to build working relationships
Strong communication skills and telephone techniques
Ability to work as part of a team
Confident and professional with an ability to use own judgment
Flexible with an ability to work outside core hours if required


At Norton Rose Fulbright we welcome direct applications. If you have any questions about this position, please contact Kelly Bonnar at

NO AGENCIES PLEASE

Diversity and Inclusion

At Norton Rose Fulbright we value difference and promote a culture of respect for each individual. We encourage workforce diversity in all aspects and at all levels and in doing so create an environment where everyone can realise their full potential and career ambitions on the basis of merit and skill.

If you are unable to apply for a position online or require any reasonable adjustments during the recruitment process, please contact our Recruitment team on

The Norton Rose Fulbright office in London has been awarded the Disability Two Ticks Symbol by Jobcentre Plus. The symbol identifies those employers who have agreed to meet five commitments regarding the recruitment, employment, retention and career development of disabled people.

We want to support your application as best we can. For that reason, we operate a Guaranteed Interview Scheme (GIS). This means that applicants with a disability need only meet the minimum qualifying criteria for a role to qualify for an interview under the scheme.

To find out more about Diversity and Inclusion at Norton Rose Fulbright please click on the following link

Norton Rose Fulbright

Norton Rose Fulbright is a global law firm. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers based in over 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare.

Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.

Norton Rose Fulbright LLP, Norton Rose Fulbright Australia, Norton Rose Fulbright Canada LLP, Norton Rose Fulbright South Africa Inc and Norton Rose Fulbright US LLP, each of which is a separate legal entity, are members ('the Norton Rose Fulbright members') of Norton Rose Fulbright Verein, a Swiss Verein. Norton Rose Fulbright Verein helps coordinate the activities of the Norton Rose Fulbright members but does not itself provide legal services to clients.

Law around the world

nortonrosefulbright.com