Finance / Administration Assistant £20k to £22k pa

£20 - £22k pa
17 Oct 2016
14 Nov 2016
Contract Type
Full Time

Finance / Administration Assistant
£20,000 to £22,000


Providing support to the finance and administration teams to support to day-to-day operations of the company.



  • Maintaining purchase order records and checking deliveries
  • Issuing purchase order numbers to requester for purchase of goods
  • Checking invoices for correct details and matching with purchase orders issued
  • Handling of client invoices by recording and approving or denying payments
  • Recording of cash receipts
  • Matching company credit card spend against bank statements
  • Allocation and inputting of financial data to the accounting system
  • Ensure that all nominal transactions are posted accurately
  • Posting of appropriately approved journal adjustments
  • Maintaining the purchase ledger, sales ledger and credit control functions to ensure they operate effectively
    - Posting of purchase invoices/purchase credit notes
    - Preparation and posting of sales invoices/credit notes
    - Processing payments and receipts as required
    - Resolving queries both internally and externally around outstanding invoices
  • Complete VAT returns
  • Maintaining a fixed asset register (additions, disposals and depreciation)
  • Processing the monthly payroll and related accounting postings and payments
  • Providing assistance with the monthly reporting (including the development of an enhanced reporting pack).
  • Compiling and assisting the preparation of data for the annual audit and Statutory account preparation
  • Liaising with key operational stakeholders in the business (e.g. clearing bankers, auditors, service providers etc.).
  • Adhere to proper accounting standards
  • Maintain a full and accurate audit trail by filing and referencing documents in a timely manner


  • Maintaining Emergency contact lists on appointment of new staff
  • Maintaining mobile phone lists and contact details of staff
  • Maintaining an inventory of office and pantry supplies (and ordering additional supplies as needed)
  • Arranging travel for directors / managers, to include flights and trains
  • Assisting with customer visits, including:
    - Booking of Meeting Rooms and managing allocation of rooms
    - Producing weekly schedules for VIP vistors and internal room bookings
    - Ensuring Meeting Rooms are prepared and set up for meetings
    - Ordering of catering services and supplies as required
  • Assisting with general marketing activities when required
  • Postal duties incoming and outgoing
  • Raise service tickets and manage service requests for Deliveries, Room Bookings, Access requests

Skills and Experience

  • IT literate - good knowledge of Microsoft Office (Word, Outlook, Excel, PowerPoint)
  • Proven bookkeeping experience
  • Operational knowledge of accounting packages (e.g. Sage/SAP accounts)
  • High degree of accuracy and attention to detail
  • Committed to maintaining high standards of tidiness and adherence to security protocols
  • Excellent organisational skills and an eye for detail
  • Good customer facing skills
  • A confident communicator, able to engage with personnel at all levels inside and outside of the company (both written and verbal)
  • Ability to work on own initiative
  • Work well under pressure
  • Good team player
  • A problem-solver