Office Manager (Finance and Administration) - Part Time

HR Dept - Swindon
Swindon, Wiltshire
12 Oct 2016
09 Nov 2016
Contract Type
Part Time

Part Time Office Manager (Finance & Administration)


25 hours per week (school friendly)

Pay: £27,000 pro rata, per annum (£18,750)

The HR Dept. are pleased to be recruiting for an award-winning tabletop gaming Company. This small international team designs and publishes board, card, dice and roleplaying games based on top entertainment brands as well as their own properties.


As the Company is in the next phase of exciting growth, they are looking to recruit a key member of the central team. This new role will get involved with the day to day running of the Company, oversee the Company’s financial and administration processes, and also provide support to the executive team.  This is a great opportunity for someone who can share their expertise to ensure that the Company growth can be built on solid foundations. In exchange they will have a flexible and dynamic work environment and the chance to develop the role in many ways. The key responsibilities will be:

Office Management:

  • Implement and operate robust accounts payable and receivable processes
  • Preparation of financial reports including management information and royalty reports
  • Support Logistics Manager to manage inventory and global stock movements
  • Support webstore operations including some customer service and goods dispatch
  • Organise the company’s attendance at trade shows and consumer events, including booking travel and accommodation
  • Ensure the smooth running of the Swindon office


  • Develop and operate company bookkeeping processes
  • Work with the Company accountants to produce annual accounts
  • Prepare VAT returns


  • As this is a small but growing Company, the job holder will need to be someone who is willing to get involved with all areas of the business. There will be a small amount of manual handling of goods arriving and fulfilling direct orders.
  • There may be potential for some travel to US/Europe – but not mandatory

Person Specification

Qualifications & Experience


  • Experience of supporting core teams
  • Extensive bookkeeping/ finance experience including introducing new processes & procedures
  • Working with remote teams
  • Full UK driving license


  • Accounting qualification
  • Worked with international teams
  • Management experience
  • Customer service experience

Skills & Atrributes


  • Proactive and independent worker
  • Understanding of how admininstration and finance support underpins company success
  • Excellent attention to detail
  • Excellent M/S office skills - Word and Excel
  • Organised & reliable
  • Excellent written and oral communication skills
  • Experience of working with accountancy software


  • Experience of dealing with suppliers & customers
  • Experience of working with Xero cloud accounting software