Documentation Administrator

Recruiter
Location
Leeds
Posted
12 Oct 2016
Closes
09 Nov 2016
Contract Type
Permanent
Hours
Full Time

Documentation Administrator, Leeds

Covance, a leading global drug development services company, is looking for a Documentation Administrator to help support the Project Management team based in Leeds, on a full time, permanent basis.

At Covance, we help make the miracles of medicine a reality. We offer opportunities to work on diverse, challenging projects with bright, interesting colleagues while building a flexible and rewarding career. This is your chance to become part of a team that helps to bring miracle of medicine to market sooner.

This Documentation Administrator role is a new role and you will be responsible for the general maintenance of documents produced by the Project Management (PM) Team (circa 10 Project Managers), as well as the organizing, gathering, scanning, and filing of all applicable documents into appropriate electronic and/or paper copy locations.  You may also assist in the archival of appropriate study related documents. This is an important role and one where you will gain a great insight into the Clinical Research industry working with a great group of talented individuals on a daily basis.

Responsibilities of our Documentation Administrator include:

- Maintenance of an internal standardized filing structure for study-related documents.

- Working directly with the assigned PM and Project Coordinator (PC) to review and finalize the Trial Master File (TMF ) Plan and Index for individual projects

- Creating and/or maintaining any general document/file-related tracking forms and/or spreadsheets, as applicable

- Maintaining the TMF by working with applicable project team members to retrieve, file, and upload documents in accordance with applicable SOPs, policies, system, and client requirements

- Interacting directly with project teams in securing documents for the TMF, as appropriate

- Interacting directly with project teams to follow up regarding missing documents, as appropriate

- Working with the PM/PC, involved project teams, and applicable business partners for reconciliation of the TMF as part of the quality control process

- Generating and delivering requested CD copies for clients and archive projects

- Performing archiving duties for all paper and/or electronic media, as needed

- Maintaining departmental files including, but not limited to, training files and project files

- Performing other departmental administrative tasks, as assigned

To become our Documentation Administrator you must have the following skills and experience:

- Solid Administration background

- Good written and verbal communication skills

- Experience working with computers and basic programs (i.e. Adobe Acrobat, Word, Excel, Power Point)

- Good organizational skills, with the ability to work in a fast-paced setting

- Good attention to detail

- Urgent approach to meeting deadline

- Able to work independently as required

- Comfortable with performing familiar tasks repeatedly

- Documentation handling experience (desirable)

Covance’s ongoing success offers team members unsurpassed growth and career development opportunities.

At Covance, we help make the miracles of medicine a reality. We offer opportunities to work on diverse, challenging projects with bright, interesting colleagues while building a flexible and rewarding career. This is your chance to become part of a team that helps to bring miracle of medicine to market sooner.

There is no better time to join us! So don’t delay, click ‘Apply’ today to become our Documentation Administrator.