Contract Advisor - Quality & Monitoring

HUMBER LEARNING CONSORTIUM

ESF Youth Employment Initiative (YEI) Partnership Project

Contract Advisor - Quality & Monitoring

Part-time circa 28 hours per week

Working hours could be flexible

Salary £25,000 to £28,000 per annum (pro rata); dependent upon skills and experience + 10% occupational pension

Post based in Hull, covering the Humber LEP area

About us

At Humber Learning Consortium we aim to improve the skills of disadvantaged groups in society. We achieve this by working in partnership with a wide range of organisations from the voluntary, public, and private sectors to deliver learning opportunities within local communities.

We are passionate about learning and the impact it has on the development of a person's potential and their quality of life.

More information about HLC can be found on our website www.hlc-vol.org

About the role

Job Purpose: You will provide contractual and compliance support to the Programme Manager and a range of delivery partners on the ESF YEI Springboard Programme. This will include driving and monitoring partner performance and provision, to achieve contractual requirements.

It will involve providing guidance and supervisory support to the project's Co-ordinator and Administrative team.

Reports to: Springboard Programme Manager

Working with: Springboard MIS Manager and administrator, Contract Co-ordinators and Administrators, and Finance Manager

Duties and Responsibilities;

The primary responsibility of this role is to provide contract and compliance support to the Contract Manager, project team and a range of delivery partners in accordance with ESF/YEI rules, eligibility and guidance.

Oversee the development of ESF/YEI administrative and MIS processes put in place by the Contract Coordinators and Administrator team. Work closely with ESF/YEI Project Manager and Advisers, as well as HLC Finance and MIS Managers to ensure these processes are fit for purpose.

Manage and develop a team of Contract Coordinators and Administrators.

Responsible for authorising and checking of delivery partners' financial and deliverable claims in accordance with ESF/YEI rules, eligibility and guidance. This will include developing solutions and guidance to internal and external queries.

Monitor and drive delivery partner performance to ensure that HLC's contracted targets and deliverables set by ESF/DWP are achieved. Ensure effective reporting systems for the Springboard Programme Manager, HLC SMT and Performance Group

Lead the compilation and submission of HLC's quarterly claims and progress reports to ESF/DWP, working with HLC Finance and MIS Managers and the Contract Adviser.

Identifying staff and partner training needs and coordinating development activities accordingly.

Working closely with HLC's Quality Director to ensure partners have access to HLC's quality-related information and support, i.e. quality improvement networks, training events, and the QUIP support website.

Lead on the development of a Springboard SAR and Quality Improvement Plan (QIP), working closely with CEO, Deputy Chief Executive Quality Director and Springboard Programme Manager.

Coordinate observations of partners' teaching and learning processes and obtain participant feedback, to advise the Springboard Programme Manager and HLC SMT on programme quality and value for beneficiaries.

Any other duties commensurate with the post

About you

You will have knowledge and experience of contract compliance and funding requirements such as (but not limited to) the EU and or UK, including eligible expenditure, participant eligibility, publicity rules, audit, and document retention, etc

Excellent interpersonal and team-working skills and an ability to deal confidently and professionally with a wide range of people and agencies.

You will be well organised, be a good problem solver and have the ability to lead and support others to meet demanding deadlines.

You will have strong communication skills, both verbal and written and a good level of English and Maths.

To be considered for this role you will have competency in word-processing, spread-sheets, databases, and email from a user perspective.

You will possess an ability to think creatively and to innovate, in particular to critically evaluate the effectiveness of systems and procedures and assist in the design and implementation of new processes in response.

You will have an ability to multi-task, managing pressing and competing deadlines, being prepared to operate flexibly and to engage in a broad range activities as part of a team approach.

You will have a firm grasp of performance management requirements and the ability to communicate these clearly and effectively to partners, colleagues and funders.

You will ideally have an understanding of legislative frameworks that impact on learning and skills delivery, e.g. adult safeguarding, prevent agenda, equality & diversity, health and safety, and inspection

Other requirements

A full driving licence and access to a motor vehicle.

A willingness to travel and undertake occasional evening and weekend work

HLC is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity

Completed Application Forms need to be sent to ben.fletcher@hlc-vol.org

Humber Learning Consortium, 63-71 Anlaby Road, Hull, HU3 2LL
www.hlc-vol.org