PA and Office Manager

Location
London
Salary
Depending on experience
Posted
06 Oct 2016
Closes
03 Nov 2016
Ref
Tspa/PAOM
Contact
.
Contract Type
Permanent
Hours
Full Time

PA and Office Manager

Location: London

Salary: Depending on experience

About us

WisdomTree® is an international exchange-traded fund (“ETF”) sponsor and asset manager, headquartered and listed in New York and with offices in Tokyo, Toronto and London. There are two product ranges in Europe, the WisdomTree UCITS ETFs and the Boost ETPs, spanning Equities, Currency, Fixed Income and Commodities. Globally, WisdomTree has over $37 billion in assets under management.

WisdomTree is always looking for the highest calibre talent in the industry. If you are interested in joining a dynamic, fast paced environment we encourage you to browse our open positions and apply. WisdomTree is an equal opportunity employer.

Main Responsibilities of the PA and Office Manager

Reception function for office:

  • Answer and screen incoming calls
  • Welcome guests arriving at the office

Day-to-day running of the office, including:

  • Manage team events and entertainment
  • Keep European content up to date on the intranet
  • Order office supplies (stationery, food etc)
  • Manage telephone system
  • First-line IT support (working with offsite IT support)
  • Responsible for health and safety in London office
  • Central point of contact for European travel agent (staff are responsible for their own travel, but this role will provide support when required)
  • Ensure maintenance / building management takes place when needed
  • Ensure that the office and meeting rooms are kept clean and tidy at all times

Other Responsibilities of the PA and Office Manger

  • PA duties to Head of Europe and European COO (diary/meetings, travel, reservations, expenses etc)
  • Undertake ad hoc projects as required (e.g. office moves, fit outs, sourcing/reviewing suppliers)
  • Undertake any other duties that may be reasonably required

Requirements of the PA and Office Manager

Experience

  • Previous experience of working as an Office Manager/PA is essential
  • Strong IT skills and familiarity with Office 365 or other cloud based systems is also essential
  • Experience in an international business, preferably with a significant US component, is highly desirable
  • Customer service experience and/or experience in managing projects would be beneficial

Personal qualities

  • Able to handle multiple tasks, and to gain the confidence of colleagues in executing those tasks
  • Strong verbal and written communication
  • Problem solver
  • Usefully occupies time when not otherwise busy
  • Honest, quick to admit mistakes and calm in working to correct them
  • Happy person, looking forward to being a positive influence on the culture of the office
  • Eligible to work in the UK/EU

Education

  • Educated to A Level essential, educated to degree level desirable