Administrator

This is an exciting opportunity to join a national support group based in Derby who are looking for a successful candidate who is passionate about promoting services, working with Deaf children and young people and has experience of holding an administrative role.

The role is to support the Office Manager and the projects team and volunteers with clerical and administrative support to ensure that the aims of their projects are achieved.

Co-ordinate, attend and minute meetings and training.

Mail/email/telephone - sort incoming mail, emails and calls, bringing them to the attention of relevant staff members or responding to queries as necessary.

Typing - minutes of meetings, letters, funding related documents and press releases, within timescales agreed with the Office Manager and to a high standard of accuracy and presentation.   

Filing - maintain an effective filing system and follow up/reminder system.

Office diary - keep office diary up to date and be aware of appointments.

Organising meetings

Photocopying and distributing information, including producing promotional materials to advertise the programme.

Office systems - maintain the database as well as other physical resources and to put these to maximum effect for the benefit of users, in line with policy within the project.

Raise and maintain the profile and status of the organisation within the local community, amongst current and potential users, the public, charitable and business organisations.

 Ensure that the organisation's obligations under health and safety legislation are fulfilled.

 Actively implement all of the organisation's policies.

Maintain and update press and print archives, database and website.

To be considered for this role you will need to demonstrate that you have good working knowledge of IT, particularly Word, Excel, Access, PowerPoint, email and databases.

Have an understanding of health and safety requirements.

Be able to communicate at all levels, ability to prioritise and manage activities.  Had experience of organising meetings, take minutes and meet strict deadlines.

Should you have an understanding of how the voluntary sector works or knowledge of the Deaf community and its culture, this would be advantageous in your application.

Should you be able to work full time hours, Monday - Friday on a fixed Term contract basis until March 2017 then please forward your application to Becky.