Purchasing Administrator / Travel Coordinator

Company Background:

This company is a volume importer based in Swinton, a leading supplier of stationery and children's craft items with over 30 years experience supplying leading supermarkets and multiple retailers. As seen in many of the largest retail grocers, they also specialises in designing their own products. They have success throughout the UK and Europe and have offices across the world.

They are currently seeking an experienced Purchasing Administrator / Travel Coordinator, who will be based in their Head Office in Manchester.

Personal Specification:

This is a hybrid role that consists of both Purchase Administration tasks as well as Personal Assistant duties for the Directors.

Possessing a strong character to provide a high level services, together with good interpersonal and superb organisational skills, a confident and professional manner, smart appearance and the ability to work unsupervised and to use own initiative. You will also possess a strong customer care background together with excellent attention to detail, accurate input of data (primarily numerical), have a professional approach and ideally will have experience of working within a similar role. Ideally you will have full proficiency working with Microsoft Word, Microsoft Excel and Microsoft Outlook.

Main Responsibilities:

- Extensive diary management, ensuring Directors are well prepared and informed for all meetings and confidentiality is maintained at all times
- Generating reports and analysis
- Attending, arranging and taking minutes at meetings
- Screening phone calls
- Booking flights / travel / accommodation, providing itineraries.
- Liaising with suppliers and business contacts, overseas.
- Be first point of contact for Directors, able to provide support for any administration / buying requirements he may need.
- Arranging refreshments / lunch etc for meetings / Directors
- Prepare correspondence on behalf of the Directors, including the drafting of general replies
- Communicating with business partners, colleagues and other RMS businesses
- Printing, scanning, faxing and usual administrative tasks
- Communicating with (potential) suppliers
- Chasing quotes and samples
- Collating summaries and purchasing samples
- Helping to develop new range - spec sheets, product development briefs, follow-up meetings

Skills / Experience:

- Experience gained within a busy, fast-paced office environment, such as import/export.
- Experience of booking UK and overseas travel
- Confident and professional with good attention to detail
- Good understanding of handling confidential information.
- Previous Administration experience

Get the Recruitment Genius Advantage today. As the UK's largest online recruitment advertising company placing more candidates than anyone else.