Office Manager - London

General Team Responsibilities:

Answering most incoming calls to department and fielding to relevant agents
First point of contact for the department
Be aware of team attendance i.e. know where everyone is
Maintain correct contact information on People Search for the department

Financial:

Monthly reporting (management accounts/fee records/invoice reconciliation etc).
Compile and process expenses
Monitor department travel expenditure, monthly.
Use of our clients invoicing system, maintain a record of all invoices raised.
Supplier Invoices
Cheque requisitions
Petty Cash
Local Banking
Use of Essbase

Entertainment/Events:

Arranging department events
Some client entertainment
Department Christmas party and other ad hoc social events.

Professional experience and personal skills profile

Qualifications/Education Required.

3 years+ experience in a similar secretarial role
IT Skills
Typing Speed Required - min 60 wpm copy
Word (Advanced)
Mail Merge proficient
Excel
PowerPoint
Outlook

Particular Aptitudes/Skills Required

Extensive diary management experience
Good standard of English grammar and spelling, and takes pride in presentation of work.
Flexible, adaptable and cooperative with the ability to remain calm under pressure.
Have the necessary organisation skills to provide an efficient support service to the department.
Dedicated, loyal, diligent and punctual with a tidy manner.
Well presented with a clear speaking voice.