Office Manager / Assistant to the Managing Director
- Recruiter
- BCT Resourcing
- Location
- Leicester, Leicestershire
- Salary
- £23,000 - £24,000 per annum
- Posted
- 16 Jan 2016
- Closes
- 13 Feb 2016
- Ref
- 1216733
- Contract Type
- Permanent
- Hours
- Full Time
Our client, a manufacturing business based in South Leicester, is looking to recruit an Office Manager / Assistant to the Managing Director on a permanent basis due to impending retirement.
In summary they are looking for a proven all-rounder to manage the office with experience in a similar role.
Responsibilities:
*First point of contact
*Dealing with day to day inquiries
*Incoming / outgoing post
*Dealing with incoming emails and passing on to the relevant person
*Dealing with web enquiries and passing on to the relevant person
*Keeping records of staff holiday
*Collating staff hours from time & attendance system
*Facilities Maintenance - organising plumbers, electricians etc. when required
*Petty Cash
*Purchasing - Materials / consumables
*Managing the sales order processing from end to end
*Raising the order
*Raising pro forma invoices
*Production of the route card for production
*Raise and send out invoices
*Dealing with technical requirements drawings / certification requirements.
*Agreeing timescale with production and liaise with customer
*Organising national & international shipping
*Dispatch documents / quality reports and documents
*Reconciliation of W.I.P spreadsheet to S.O.P
*Occasional Travel to meet with Clients
*Management of 1 part-time assistant
*Arranging lunch for meetings
*Update and maintenance of various spreadsheets
*Filing
Skills Required
*Excellent organisational skills
*Good computer skills
*MS Office - Outlook / Excel / Word
*Internet
*Excellent communication skills
*Common sense / initiative
In summary they are looking for a proven all-rounder to manage the office with experience in a similar role.
Responsibilities:
*First point of contact
*Dealing with day to day inquiries
*Incoming / outgoing post
*Dealing with incoming emails and passing on to the relevant person
*Dealing with web enquiries and passing on to the relevant person
*Keeping records of staff holiday
*Collating staff hours from time & attendance system
*Facilities Maintenance - organising plumbers, electricians etc. when required
*Petty Cash
*Purchasing - Materials / consumables
*Managing the sales order processing from end to end
*Raising the order
*Raising pro forma invoices
*Production of the route card for production
*Raise and send out invoices
*Dealing with technical requirements drawings / certification requirements.
*Agreeing timescale with production and liaise with customer
*Organising national & international shipping
*Dispatch documents / quality reports and documents
*Reconciliation of W.I.P spreadsheet to S.O.P
*Occasional Travel to meet with Clients
*Management of 1 part-time assistant
*Arranging lunch for meetings
*Update and maintenance of various spreadsheets
*Filing
Skills Required
*Excellent organisational skills
*Good computer skills
*MS Office - Outlook / Excel / Word
*Internet
*Excellent communication skills
*Common sense / initiative