Graduate Personal Assistant / PA
- Recruiter
- BCT Resourcing
- Location
- Leicester, Leicestershire
- Salary
- £16,000 - £21,000 per annum
- Posted
- 29 Nov 2015
- Closes
- 27 Dec 2015
- Ref
- 1198625
- Contract Type
- Permanent
- Hours
- Full Time
Our client a successful growing organisation based in Leicester has an exciting opportunity for a Personal Assistant.
To be successful in the role of the Personal Assistant you will be a recent graduate whose keen to learn and develop in a PA role. Knowledge of a second language will be an advantage.
As the Personal Assistant to the Directors you will possess excellent secretarial and organisational skills. You will be a strong team player with exceptional communication and interpersonal skills and the ability to demonstrate initiative.
As the Personal Assistant you will be able to manage a complex and demanding workload, be able to work to deadlines and have the ability to deal with large quantities of written and verbal communication quickly.
Your main responsibilities will be:
- Provide a high quality secretarial and organisational support service.
- Possess good computer skills with the ability to develop presentations
- Effective management of the electronic diary, assessing priority of appointments and reallocation as necessary.
- Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up.
- Word processing correspondence, memos and reports from written copy or audio tape and preparing presentations for Business Partners and Board level.
- Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries.
- Sorting, distributing and responding or drafting responses to incoming mail in a timely and efficient manner.
- Organising and maintaining effective filing systems.
- Acting as a key liaison point between the senior managers and other key parties, setting up meetings as appropriate and maintaining good communication.
- Making travel arrangements, booking accommodation and processing claims for expenses.
- Providing high quality and professional office hospitality to visitors, Partners and clients.
- Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues.
Essential Skills or Experience:
- Experience as a Personal Assistant to senior management level.
- Exceptional interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts both internal and external to the business.
- Experience of electronic diary management.
- Ability to organise and plan own work.
- Ability to deal with large quantities of written and verbal communication quickly and produce accurate, timely minutes.
- Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.
- Demonstration of the ability to work under sustained pressure and to tight deadlines.
- A flexible, pro-active approach to work including the ability to prioritise and re-prioritise to achieve successful outcomes.
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.
The working hours for this role will be Monday-Friday 08:30-17:00pm.
To be successful in the role of the Personal Assistant you will be a recent graduate whose keen to learn and develop in a PA role. Knowledge of a second language will be an advantage.
As the Personal Assistant to the Directors you will possess excellent secretarial and organisational skills. You will be a strong team player with exceptional communication and interpersonal skills and the ability to demonstrate initiative.
As the Personal Assistant you will be able to manage a complex and demanding workload, be able to work to deadlines and have the ability to deal with large quantities of written and verbal communication quickly.
Your main responsibilities will be:
- Provide a high quality secretarial and organisational support service.
- Possess good computer skills with the ability to develop presentations
- Effective management of the electronic diary, assessing priority of appointments and reallocation as necessary.
- Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up.
- Word processing correspondence, memos and reports from written copy or audio tape and preparing presentations for Business Partners and Board level.
- Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries.
- Sorting, distributing and responding or drafting responses to incoming mail in a timely and efficient manner.
- Organising and maintaining effective filing systems.
- Acting as a key liaison point between the senior managers and other key parties, setting up meetings as appropriate and maintaining good communication.
- Making travel arrangements, booking accommodation and processing claims for expenses.
- Providing high quality and professional office hospitality to visitors, Partners and clients.
- Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues.
Essential Skills or Experience:
- Experience as a Personal Assistant to senior management level.
- Exceptional interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts both internal and external to the business.
- Experience of electronic diary management.
- Ability to organise and plan own work.
- Ability to deal with large quantities of written and verbal communication quickly and produce accurate, timely minutes.
- Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.
- Demonstration of the ability to work under sustained pressure and to tight deadlines.
- A flexible, pro-active approach to work including the ability to prioritise and re-prioritise to achieve successful outcomes.
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.
The working hours for this role will be Monday-Friday 08:30-17:00pm.