Experienced Office Administrator

Location: Preston

Hours: Full Time – Normal working hours are from 8.30am to 5.00pm

Salary: £16,000 to £18,000 dependant on experience

Company: Jigsaw Cleaning Systems Limited

Contact: Melanie Phillipson

An exciting opportunity has arisen for an experienced office administrator to join an established Preston based organisation.  We are the main distributor of products from Wetrok AG, serving a distributor base supplying the public and private sectors with a range of cleaning products. We are experts in our sector and are committed to meeting and exceeding the needs of our clients by the provision of outstanding service and training.

We are looking for someone with excellent communication skills, good time management and a passion for outstanding service.

As an office administrator you will enjoy a busy and varied role and provide full administrative support to the management team including, but not limited to:

• Working closely with the management team to ensure excellent customer service is provided to both established and prospective clients.
• Taking and Processing customer orders using Sage 50 Accounts
• Reconciling delivery notes with invoices
• Stock take and placing weekly orders 
• Chasing overdue invoice payments & processing payments to suppliers when due
• Ensure accurate product records, pricing and stock levels are maintained using Sage 50 Accounts
• Produce customer, supplier & stock level reports using Sage 50 Accounts
• Stocktaking and order of office/warehouse supplies
• Organise logistical support/ travel arrangements for Senior Team as necessary
• Maintaining & Inputting accurate data into Excel spreadsheets
• Assist with the processing of employee monthly expenses, credit cards and mileage logs 
• Maintaining and updating employee records 
• Receiving telephone calls, distributing to the relevant parties and assisting with enquiries and queries
• All other ad hoc administration as required by the role

Skills & Attributes - Essential

• Excellent verbal and written communication skills 
• Friendly, confident and outgoing approach 
• Ability to work to deadlines 
• Excellent knowledge of Microsoft Office package
• Confident working as part of a team in a small busy office environment
• Accurate data inputting 
• Willingness to help out where necessary

Skills– Desirable

• Sage 50 Accounts experience

To apply for this position, candidates must be eligible to live and work in the UK

All applicants must demonstrate in their application their ability to meet the Key Responsibilities, Qualifications/Skills/Experience detailed within the role profile for short listing purposes.

Jigsaw Cleaning Systems is an equal opportunities employer

Closing Date:  5.00pm 4th December 2015

Due to high volumes of applications, in some instances we are unable to respond with individual feedback.  Accordingly if you have not been contacted within 2 weeks, unfortunately on this occasion your application has been unsuccessful.