Bids & Proposals Coordinator

Job Title: Bids & Proposals Coordinator

Location: Westhill, Aberdeenshire

Reporting To: Bids & Proposals Manager

Required Start Date: ASAP

Our client currently have a vacancy for a Bids & Proposals Coordinator to provide non-technical support to the Bids & Proposals team in responding to client requests for proposals (RFP), request for Information (RFI) and Pre-Qualification questionnaires.

Key Responsibilities:

• Support overall bid submission process and related administrative tasks.

• Understanding of the timelines and responsibilities within bid process.

• Maintain the department enquiries register.

• Collate the enquiry documentation and distribute to the Engineering and Commercial teams for completion.

• Liaise with other Business units such as Finance and QHSE where applicable for the compilation of the bid submission, in specified formats and methods as dictated in the RFP documentation.

• Collate the proposal documentation for issuing to Client.

• Assist with the completion of Tender pre-qualifications and Vendor registration documents.

• Coordinate and help develop proposal layout as defined and agreed for the specific opportunity.

(Please note that this list is not exhaustive)

Key Requirements:

• Knowledge of commercial aspects & considerations of compiling, pricing and submitting competitive quotations.

• Ability to work well with others in a multi-task, deadline driven environment.

• Experience in customer facing role and maintaining positive client relationships.

• Flexible approach to working hours, as dictated by the workload and deadlines.

• Excellent Excel and Word skills are essential.

• Excellent document management skills.

• Knowledge of Microsoft PowerPoint and Project would be advantageous.

(Please note that this list is not exhaustive)

To Apply please click on the APPLY now link attaching your full CV and Covering Letter.

Candidates with experience of; Bids & Proposals Coordinator, Bids Coordinator, Proposals Coordinator, Customer Service Executive, Customer Service Consultant, Customer Service Administrator, Customer Service Representative, Business Support, Administrator, Admin will be considered for this role.