TOMS HR Coordinator (Maternity Cover)

Reference: 16573 Start Date: Immediate Description: Job purpose: To be accountable for the provision of a comprehensive personnel, HR and payroll administration service, maintaining up-to-date and accurate personnel/payroll records, providing administrative support to TOMS along with the support and provision (development & implementation) of HR systems & processes. Reporting lines and interactions:

• Functionally reports to: TOMS Manager
• Directly supervises (operationally): TOMS Administration Team
• Key interactions (internally, externally): Resources Managers, Coordinators, Leads, Offshore Managers and Supervisors, Competence and Training team, Technical Managers, Individual Personnel, Labour Suppliers

Profile: Must have:

• Up to date knowledge of employment law
• Oil and gas industry experience within an HR Department
• Experience in a generalist HR advisor/Associate role
• Previous experience of having worked directly with line managers in the provision of a full HR service
• Working knowledge of offshore personnel employment models and issues
• Role model - setting an example
• Ability to work to tight deadlines and be responsible for own time management
• Accountability, transparency, trust and Consistency
• Collaborating effectively to deliver results
• Planning and organising what has to be implemented
• Excellent communication, planning, organisation and time management skills
• Identifying priorities and remaining focused on outcomes
• Motivating others and acknowledging achievement
• Financial awareness and numerical ability
• Drive for results
• Experience of speaking with individual personnel, interviewing, providing feedback or similar
• Professionalism and confidentiality
• Flexibility to undertake varying work with changing priorities
• Proactive/committed approach to work, with an ability to deliver against tight deadlines
• Good team skills with strong customer focus
• Good influencing skills
• Strong people management skills
• Maintain responsibility and accountability through personal commitment and behaviour
• Maintain behaviour in compliance with HSES requirements.
• Report any unsafe or environmentally unsound acts and conditions to their immediate Supervisor such that remedial action can be taken to manage the risk.

Nice to have:

• Relevant degree qualification and / or professional qualification e.g. CIPD
• Previous experience of having worked directly with line managers in the provision of a professional HR support service
• Previous experience of HR project work e.g. salary/bonus reviews, appraisal process etc
• Working knowledge of HR databases

Main accountabilities:

• Day to day supervision of the TOMS Administration team and ongoing support including undertaking annual appraisals
• Ensuring the Helpdesk, PRF mailbox and CV database is managed accordingly in line with the processes
• Assist TOMS Management in preparation and implementation of Contract renewals, rate reviews & OMT bonus ensuring that systems are updated accordingly.
• Reviewing, creating & updating process maps for HR / Admin activities
• Support Resources Managers in dealing with training / promotion, disciplinary and interviews ensuring consistency.
• Maintenance of all TOMS policies, processes, procedures, workflows, forms and systems etc
• Reviewing, collating and analysing information on job descriptions, training matrices & competence portfolios for offshore roles.
• Manage the probationary process for new starts
• Manage the sickness & industrial injury cases including reporting, follow up and financial aspect for offshore personnel.
• Ensuring job descriptions and matrices are kept up to date
• Dealing with individuals on HR related issues.
• Supporting development and implementation of HR policies & procedures in line with relevant legislation, supporting their communication and application offshore.
• Provision of support, advice and counsel to TOMS team, Offshore Managers & Supervisors in areas such as selection, recruitment, performance management, grievance and discipline.
• Ensure HR policies and procedures are kept up to date in line with current legislation.
• Ensure TOMS are fully compliant with the handling of personal information in accordance with the Data Protection Act.
• Ensure HR Systems are kept up to date and accurate.
• Ensure all monthly reports are prepared and submitted on time including but not limited to Houlder report, KPI's, contract days.
• Ensure that the Authority to Recruit, Contracts, Promotions, Transfers and all correspondence with the Offshore worker is handled in accordance with the Offshore Employing Companies procedures and legislation.
• Undertake other duties as may be reasonably required in line with the incumbent's skills, knowledge, abilities and personal development opportunities as directed by TOMS Manager.