eBilling Administrator
- Recruiter
- Pinsent Masons
- Location
- Birmingham
- Salary
- £20000 - £23000 Annually
- Posted
- 27 Nov 2014
- Closes
- 25 Dec 2014
- Ref
- 3121
- Contact
- Applicant Services
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
eBilling Administrator
Birmingham
Salary £20,000 - £23,000 p.a.
Permanent, Full Time 9.30am - 5.30pm (flexibility required)
Requirements
• A good standard of education including a GCSE in Maths and English Language (or equivalent).
• Experience in the preparation of complex billing and other matter related finance information.
• Minimum of 3 years experience of working within a professional services organisation.
• Detailed working knowledge of the Solicitors Accounts Rules and VAT compliance.
The Role
As an eBilling Administrator you will manage the e-billing and related processes for the firm's clients who require their bills to be transmitted electronically. This will include understanding the client's e-billing system as well as how bills are processed in the firm's practice management system. Your responsibilities will include:
• Checking and processing bills in the firm's practice management system for clients who require electronic bills.
• Maintaining timekeeper, matter, rates and invoice data held within various e-billing systems.
• Liaising with partners and lawyers to ensure compliance with the firms systems in accordance with agreed protocols.
• Involvement in the development and testing of e-billing formats.
• Assisting with general bill processing at the month end (to non-e-billed clients).
• Controlling and monitoring the matter opening process.
• Preparing and updating standing data for billing process.
• Preparing and uploading bills.
• Ensuring the accurate processing of all write offs of un-billable time and disbursements and that all such requests are properly authorised in accordance with the firm's authorisation limits as they might apply from time to time.
• Ensuring that all bills submitted for processing comply with all relevant VAT and Solicitor Account Rules.
• Ensuring that all bills are checked for numerical accuracy and internal consistency before they are processed.
• Ensuring that all bills are sent out as soon as possible after they have been processed (together with the covering letter).
• Ensuring that all clients with specific billing arrangements are billed in accordance with those arrangements.
• Ensuring credit notes, write-offs and write-downs are correctly authorised and processed in accordance with agreed policies.
Key Attributes
• Excellent communication skills (both written and oral). Experience of communicating with all levels within the firm.
• High level of systems/IT literacy including Word & Excel.
• Ability to work with the Practice Management System Aderant and the time recording system Carpe Diem.
• Sound time management skills and ability to work under pressure to meet deadlines.
• High standard of professionalism and in particular, confidentiality.
About Us
Pinsent Masons are an international law firm committed to delivering legal solutions from a sector perspective offering clients a wide range of commercial legal advice and support both nationally and internationally.
If you wish to be considered for this superb opportunity click ‘apply’. You must be eligible to work in the UK.
People/Skills that would be suitable for this role include: eBilling Administrator, Finance, Billing, Professional Services, Solicitors Accounts Rules, VAT Compliance, Financial Services,
Birmingham
Salary £20,000 - £23,000 p.a.
Permanent, Full Time 9.30am - 5.30pm (flexibility required)
Requirements
• A good standard of education including a GCSE in Maths and English Language (or equivalent).
• Experience in the preparation of complex billing and other matter related finance information.
• Minimum of 3 years experience of working within a professional services organisation.
• Detailed working knowledge of the Solicitors Accounts Rules and VAT compliance.
The Role
As an eBilling Administrator you will manage the e-billing and related processes for the firm's clients who require their bills to be transmitted electronically. This will include understanding the client's e-billing system as well as how bills are processed in the firm's practice management system. Your responsibilities will include:
• Checking and processing bills in the firm's practice management system for clients who require electronic bills.
• Maintaining timekeeper, matter, rates and invoice data held within various e-billing systems.
• Liaising with partners and lawyers to ensure compliance with the firms systems in accordance with agreed protocols.
• Involvement in the development and testing of e-billing formats.
• Assisting with general bill processing at the month end (to non-e-billed clients).
• Controlling and monitoring the matter opening process.
• Preparing and updating standing data for billing process.
• Preparing and uploading bills.
• Ensuring the accurate processing of all write offs of un-billable time and disbursements and that all such requests are properly authorised in accordance with the firm's authorisation limits as they might apply from time to time.
• Ensuring that all bills submitted for processing comply with all relevant VAT and Solicitor Account Rules.
• Ensuring that all bills are checked for numerical accuracy and internal consistency before they are processed.
• Ensuring that all bills are sent out as soon as possible after they have been processed (together with the covering letter).
• Ensuring that all clients with specific billing arrangements are billed in accordance with those arrangements.
• Ensuring credit notes, write-offs and write-downs are correctly authorised and processed in accordance with agreed policies.
Key Attributes
• Excellent communication skills (both written and oral). Experience of communicating with all levels within the firm.
• High level of systems/IT literacy including Word & Excel.
• Ability to work with the Practice Management System Aderant and the time recording system Carpe Diem.
• Sound time management skills and ability to work under pressure to meet deadlines.
• High standard of professionalism and in particular, confidentiality.
About Us
Pinsent Masons are an international law firm committed to delivering legal solutions from a sector perspective offering clients a wide range of commercial legal advice and support both nationally and internationally.
If you wish to be considered for this superb opportunity click ‘apply’. You must be eligible to work in the UK.
People/Skills that would be suitable for this role include: eBilling Administrator, Finance, Billing, Professional Services, Solicitors Accounts Rules, VAT Compliance, Financial Services,