Human Resources Administrator

Job purpose:

Provision of a highly professional and efficient HR Administration service to all internal clients. To develop and maintain good working relationships with all employees maintain a high level of business understanding at all times.

Key responsibilities and accountabilities:

• Know and understand our people, processes and business to impact upon business success and employee engagement.
• Responsibility for the maintenance of the HR database and all associated documentation including hard copy files and absence reporting.
• Production and distribution of weekly and monthly reports to the Leadership team in the UK.
• Completing all tasks on the new starter checklist including updates on the Company Intranet for each new employee; equipment and IT requirements for new starters.
• Obtaining Proof of Eligibility to work in the UK prior to hiring, preparing and issuing Contracts, Offer Letters and welcome packs to new internal employees.
• Responsibility for coordinating and driving visa and work permit requirements across the EMEA region.
• Requesting and pursuing references for all internal starters and responding to any job confirmation/reference requests for current/ex-employees.
• Support and coordinate implementation of new starters for new contracts and TUPE transfers.
• Delivery of the day 1 HR Induction and welcome phone calls.
• Maintaining accurate personnel attendance records and filing all HR paperwork to keep personnel files up to date.
• Production of documentation for changes to terms and conditions of employment.
• Informing the relevant personnel of human resource movements, including new starters and leavers, through the user maintenance forms.
• Producing financial references for internal employees upon request from an authentic organizational request.
• Engage and manage external payroll providers ensuring compliance with differing EU country legislations.
• Maintaining sickness and holiday records on the HR system and highlighting any sickness trends or overtaken holiday to the EMEA Senior HR Manager
• To be responsible for contacting all managers to alert them to their employees forthcoming probationary periods and promotional probationary periods being due for review and sending them the appropriate forms. To flag any probation extensions to the EMEA Senior HR Manager.
• Conducting private and confidential 'Settling In Interviews' and 'Exit Interviews' either face-to-face or over the telephone and acting on the obtained information in a sensitive manner and subsequently reporting to the appropriate personnel.
• The administration of Employee Benefits including notifications to our Benefits Broker, issuing relevant forms and support to our people.
• Maintaining all the information held on the HR Intranet site, HR Handbooks, HR information system and employee files.
• Coordination of Mid-Year and Year End merit reviews and bonus payments.
• Conducting legal research on local employment legislation across the EMEA region.
• Additional ad-hoc duties as requested.

About Allegis Global Solutions
Allegis Global Solutions is founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide.

From refining how you manage your contingent workforce to strengthening your employer brand to recruit top talent, our integrated solutions drive business results.

As an industry leader, we draw upon decades of experience to design innovative tools, products and processes. We develop competitive practices that position organizations for growth and we deliver the insight needed to succeed in today's global marketplace.