Purchase Ledger Supervisor

A fantastic opportunity has arisen in Liverpool for an Purchase Ledger Supervisor.

Please note that the advertised salary will be increased to £30K after 12 months service.

The role of Purchase Ledger Supervisor will be responsible for supervising the Purchase Ledger team and recommending changes to working practices and processes when necessary and implement changes appropriately, with reference to the Financial Accounting Manager and to ensure service level agreements are adhered to.

Key Duties:
*To monitor and develop internal metrics reports and KPI's in order to monitor accuracy and efficiency of the purchase ledger team.
*To review processes to look for improvements in conjunction with the Financial Accounting Manager and update user/procedure guides for the Accounts Payable functions.
*To deputise for Financial Accounting Manager with reference to purchase ledger duties in their absence.
*To supervise the non-repair invoice team within purchase ledger.
*To support the Financial Accounting Manager in resolving more complex issues.
*To monitor the various Purchase Ledger inboxes to ensure that queries are responded to and invoices are printed or uploaded to Kontrolla within 24 hours.
*To supervise the Payments team to ensure smooth processing of the weekly bacs payments, cheque requests and petty cash claims ensuring they are paid to agreed terms.
*To work closely with Procurement department to develop joint initiatives to ensure relevant expenditure controls are in place with goods ordered via purchase orders.
*To review and report on any supplier accounts with debit balances on a monthly basis and ensure corrective action is taken.
*To assist with processing invoices as necessary.
*To supervise the Corporate Contracts team to encourage multi line invoices for approval centrally. Encouraging and attending meetings with Suppliers to uphold good working relationships.
*To oversee the purchasing card authorisations and reconciliation of receipts.
*To investigate and report on all withheld items including returned payments, refunds and direct debit transactions and liaising with the Banking team to ensure the accounts are cleared in a timely manner.
*To investigate and report on all withheld items including returned payments, refunds and direct debit transactions and liaising with the Banking team to ensure the accounts are cleared in a timely manner.
*To oversee all direct debits and standing orders in place, instructing the Banking team to post the transactions to the correct creditor accounts so all charges can be approved and coded correctly.
*To review supplier statement reconciliations produced by the Accounts Payable team to ensure they meet audit requirements.
*Ensure all expected Refunds are recorded and chased up to receive maximum recovery of overpayments.
*Set annual performance targets for staff and ensure that the team are meeting their KPI targets.
*Ensure that service delivery complies with policies and procedures relating to equality and diversity 
*Ensure that the views of customers are fully taken into account in the development and delivery of services
*Ensure that the team complies with Health and Safety legislation and other regulatory obligations, assessing risk and putting in place relevant control measures.
*Manage and motivate staff to provide high quality, customer-orientated services.
*Provide direction and support to a team setting improvement targets, reviewing work outputs and appraising individual performance.
*To carry out the people management functions associated with managing and leading a team, and in accordance with policies and procedures and statutory requirements.
*Participate in the work of the AP team, encouraging innovation.
*Ensure equality of opportunity exists for all staff and co-ordinate the development of appropriate staff support and training opportunities for the team.
*Deputise for other colleagues within the FSC when necessary. 
*Undertake personal development and training as necessary to keep up to date with legal, political, financial and other developments 

Experience Preferred:
*Staff management experience.
*Previous experience in managing a high volume processing Purchase Ledger team.
*Advanced knowledge of Sun, Excel, Vision.
*Electronic invoice approval system e.g. Kontrolla.
*Knowledge of a P2P system.

Excellent benefits including flexible working patterns, Pension and 25 days holiday.

If you are interested in the vacancy of Purchase Ledger Supervisor, please send your CV to us immediately.

Source Financial Recruitment Ltd operating as an employment agency for all permanent positions. Source Financial Recruitment Ltd are only able to process applications from candidates who have the right to live in the UK.